Sub-Zero Steel Showdown

এজেন্ডা

Agenda

Please keep in mind this schedule is tenative. Teams need to be prepared for inspection as soon as they arrive as inspection will close at 9:00AM promptly. Teams need to be prepared for judges to interview them in the pit area at all times. 

Volunteer check-in 7:30 AM 

• Judges are required to arrive at 7:00 AM for training and to begin interviews with teams in the pit area. 

Team Check-in 7:00 AM

Inspection 7:15 AM - 9:00 AM

Skills runs : The skills field is first come, first serve. The field will be open at 7:30 (once a team has passed inspection). Skills are first come, first serve. Please be patient. The robot must be present to be in the skills line. Teams without a robot will be asked to move out of the line. 

Drivers meeting 09:00 AM

Qualifying Matches 9:30 AM - 12:00 PM

Lunch 12:00 PM - 1:00 PM (Judges final interviews may take place during and after lunch)

Qualifying matches resume at 1:00 PM and run until all matches are finished (we plan for each team to run 7 to 8 matches)

Skills will close once the last qualifying match has been scored! Teams in line will not be given the chance to run once the last match is scored. 

Alliance Selection 2:15 PM

Eliminations 2:30 PM - until finished

Awards 4:00 PM

Closing Remarks 4:30 PM

Clean-up 4:30 PM until done

স্বেচ্ছাসেবক

Running an event takes many volunteers. We are always in need of volunteers to assist the day of the event. Lunches are provided for all volunteers in addition to drinks and snacks the day of the event. 

Volunteers for the event will need to be present by 7:30AM until the end of the event which is normally no later than 4:30PM.

• In order to offer judged awards at the event, the event partner asks that each team provide one adult volunteer to aide with this process.
  • Volunteers for the judges role must be 18 years of age or older an not in high school
    • The judge advisor must be certified through the VEX PD+.
  • Head referee must be 21 years of age.
    • The head referee must be certified through the VEX PD+.
  • High school team volunteers will judge ONLY middle school teams.
  • Middle school team volunteers will judge ONLY high school teams. 
• Field reset volunteers are needed and can be range from upper elementary to adult ages. 
• Scorekeepers are needed and ages can range from highschool age 16 to adults ages.

Feel free to signup as a volunteer using the following link: 

Please contact the event partner if you would have any additional questions. 

Richard Shea McClure

[email protected]

জরুরি অবস্থা/খারাপ আবহাওয়া নীতি

Sullivan County Department of Education will require the event to be canceled due to inclement weather. Please watch for an update from the event partner if the event must be rescheduled or canceled due to weather. 

ফেরত এবং অর্থপ্রদান নীতি

Refunds:

If the Event Partner cancels the event: 

Refunds will be issued if event is cancelled by EP.

If a Team completes registration for the event then chooses to withdraw or not attend:

Refunds will NOT be issued. 

Payment Policy 

All registrations must have a PO on file within 2 weeks of registering for the event. Additionally, registration must be paid in full 2 weeks after the team is registered or immediately if after December 26, 2026, unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist 2 weeks after registration and may be added back in IF there is room on the roster. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

বিচারের বিন্যাস

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply.

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

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