Agenda

Caston Mid-Season Mayhem – Event Agenda

Saturday, January 16, 2027

ALL TIMES ARE EASTERN STANDARD TIME (EST).

10:00 AM – Doors Open

10:00–11:00 AM – Team Check-In & Robot Inspections (Practice Fields Available After Passing Inspection)

11:10 AM – Opening Ceremonies

11:20 AM – Qualification Match Schedules Distributed

11:30 AM–1:00 PM – Morning Qualification Matches / Skills Fields Open

1:00–1:30 PM – Lunch Break / Skills Fields Closed

1:30–6:00 PM – Afternoon Qualification Matches / Skills Fields Open

Following Qualification Matches – Senior Recognition Ceremony

6:00 PM (Approx.) – Alliance Selection

6:30 PM – Elimination Rounds, Finals & Awards

8:00 PM – Pack Up & Departure

IMPORTANT SCHEDULE NOTES:

• Later Start Time: Due to a basketball game Friday evening, competition setup will take place much later than normal. Doors will not open until 10:00 AM.

• Senior Recognition: Graduating seniors will be recognized immediately before Alliance Selection. Coaches must complete the Senior Recognition Form for their students to participate.

• Engineering Notebooks: Must be submitted online by January 9, 2027, at 8:00 PM Eastern. No physical notebooks will be accepted.

• Schedule Changes: All times are tentative and may be adjusted based on registration numbers and competition format. Our goal is to finish as early as possible.

Vrijwilliger

Volunteers Needed – Help Us Make Some Mayhem!

Hosting a robotics competition takes more than robots, and we would love your help making Caston's Mid-Season Mayhem a success!

We are looking for enthusiastic volunteers to assist with judging, inspections, scorekeeping, queueing, field resetting, and other competition-day activities.

JUDGES ARE OUR BIGGEST PRIORITY!

Judges play an important role in recognizing students' hard work, creativity, engineering skills, and teamwork. Whether you have previous judging experience or are interested in volunteering for the first time, we would love to hear from you!

Registration Assistance Available!

Teams that can provide qualified volunteer judges may be eligible for registration assistance as a thank-you for supporting our event. Please contact us before registering or submitting payment to discuss arrangements.

We Also Need Field Equipment!

We are seeking 2–3 additional V5 field setups with game elements, or additional sets of game elements. Teams willing to loan us equipment may qualify for FREE registration for one team!

Interested in helping?

Please contact:

Jamie Taylor
[email protected]
574-653-1782

Whether you can volunteer for a few hours, help judge, or loan equipment, your support helps us provide a great competition experience for our students.

Thank you for helping us make Mid-Season Mayhem happen!

Noodsituatie-/Slechtweerbeleid

We are not planning to have bad weather for Mid-Season Mayhem! Unfortunately, Indiana weather was not consulted when we scheduled this event and has been known to create a little mayhem of its own!

Our goal is to hold the competition on Saturday, January 16, 2027, whenever it is safe to do so. Because we are already operating on a later schedule due to Friday evening's basketball game, we hope to avoid any additional delays. However, if morning travel conditions are poor, we will monitor conditions closely and may adjust the start time to give road crews and Mother Nature a little extra time to get themselves together.

We understand that a later start could mean a later finish, but we'd much rather have a long day of robotics than no robotics at all!

If weather conditions make it unsafe or impossible to hold the competition as scheduled, we will make every reasonable effort to reschedule the event for another date before canceling entirely.

If the competition ultimately cannot be held due to inclement weather and a replacement date is not possible, registration fees will be refunded.

Please check your email the evening before and the morning of the competition for any weather-related announcements or schedule changes. We will communicate updates as quickly as possible.

Until then, we're hoping Indiana saves the snow, ice, freezing rain, fog, and whatever other surprises it has planned for another weekend. We've already scheduled enough MAYHEM for one day!

Restitutie- en betalingsbeleid

Payment Deadline: December 26, 2026

ALL REGISTRATION FEES MUST BE PAID BY DECEMBER 26, 2026.

Unpaid teams will be moved to the waitlist after this deadline, and available spots will be offered to waitlisted teams. If your team needs additional time to make payment, please contact us before December 26, 2026, to make arrangements.

Teams moved from the waitlist into the competition will have 48 hours to submit payment.

If the Event Partner cancels the event:

If the competition cannot take place as scheduled, we will make every reasonable effort to reschedule it before canceling entirely.

If the event must be canceled and cannot be rescheduled, teams will receive a refund of their registration fee.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

• On or before January 2, 2027: Teams that withdraw will receive a refund of their registration fee.

• Beginning January 3, 2027: No refunds will be issued for teams that withdraw or choose not to attend.

All teams must be checked in by 11:00 AM Eastern on January 16, 2027. Teams arriving after competition matches have begun or failing to attend will not receive a refund.

These refund policies apply to all registered teams, including teams moved into the competition from the waitlist.

Datum: 16-Jan-2027

Reisinformatie

Traveling from out of town for Caston's Mid-Season Mayhem?

We look forward to welcoming teams and families from across Indiana and beyond!

Caston Schools is located along State Road 25, approximately 3 miles south of Fulton, Indiana, between Rochester and Logansport.

Nearby Hotel Accommodations

Teams looking for overnight accommodations may want to consider the following hotels in Logansport:

• Home2 Suites by Hilton – Logansport

• Holiday Inn Express – Logansport

Both hotels are approximately a 25-minute drive from Caston Schools, making them convenient options for teams traveling to the competition.

Additional lodging options, including vacation rentals and Airbnb properties, may be available in Logansport, Rochester, and the surrounding communities.

Dining & Local Amenities

Logansport and Rochester offer a variety of restaurants, shopping, and other amenities approximately 12–15 miles from Caston.

The nearby town of Fulton also has a convenience store/gas station and Dollar General for last-minute necessities.

A Little Travel Advice!

January weather in northern Indiana can be unpredictable! Teams traveling longer distances are encouraged to allow extra travel time and monitor weather conditions before heading our way.

We look forward to seeing you at Caston for Mid-Season Mayhem!

Webcast

We plan to livestream Caston's Mid-Season Mayhem on our Caston Robotics YouTube channel, just as we did for the Cobweb Classic!

We will make every effort to provide a live broadcast so families, friends, and robotics supporters can follow the competition and cheer on their favorite teams even if they cannot attend in person.

Caston Robotics YouTube Channel:
https://www.youtube.com/@castonrobotics

Please check our Caston Robotics YouTube or Facebook page on competition day for livestream links and updates.

Broadcasting is subject to internet connectivity and technical availability.

Beoordelingsformaat

Caston's Mid-Season Mayhem will utilize a Hybrid Judging format.

Digital Engineering Notebook Submissions / In-Person Team Interviews

All Engineering Notebooks must be submitted digitally for evaluation. Team interviews will be conducted in person during the competition on Saturday, January 16, 2027.

Engineering Notebooks must be submitted through the official submission link found in the "My Account" section of the team's RobotEvents account.

Engineering Notebook Submission Deadline

SATURDAY, JANUARY 9, 2027, AT 8:00 PM EASTERN

All Engineering Notebooks must be submitted by this deadline to be considered for notebook-dependent judged awards.

No physical notebooks, emailed notebooks, or USB submissions will be accepted on competition day.

Please verify that your team's notebook has been successfully submitted before the deadline. Late submissions will not be accepted.