Agenda

Please note all times are projected and are subject to change during the event.

Sunday, January 3rd, 2027

12:00 PM - Check In, Inspection, Practice Fields & Pits Open

1:30 PM - Opening Ceremony & Event Meeting

2:30 PM - Qualification Matches and Skills Open

5:30 PM - Sweets Division Dinner Break (Skills will remain open as available)

6:30PM - Sweets Division Qualification Matches resume

6:30 PM - Treats Division Dinner Break (Skills will remain open as available)

7:30PM - Treats Division Qualification Matches resume

9:30 PM - Qualification Matches End and Skills Close

9:40 PM - Practice Fields & Doors Close

Monday, January 4th, 2027

8:00 AM - Doors & Practice Fields Open

8:30 AM - Qualification Matches and Skills Open

11:15 AM - Qualification Matches End and Skills Close

11:30 AM - Alliance Selection

12:00 PM - Lunch Break

1:00 PM - Elimination Matches

3:45 PM - Awards

4:15 PM - Doors Close

Voluntário

Our Mission Statement

The Sugar Rush Signature Event is a unique experience, driven by the guiding principle of being “By Students, For Students.” The most impactful events are created by individuals who have walked the same path and truly understand what it takes to make them exceptional. Sugar Rush was originally envisioned by a group of high school students, and this dream has been realized only through the dedication and hard work of robotics alumni.

Our Volunteer Plan

Our General Volunteer form will be posted approximately 4-6 weeks prior to the event! See the link below. Our goal is to fill as many positions as possible with VEX Robotics Alumni, but anyone is welcome to register. This helps us drive home our mission statement listed above.

If you or someone you know is interested in judging, please reach out to [email protected]. Our goal is to fill the judging panel with individuals who are not directly affiliated with a team attending the event. This allows us to remove any chance of bias in the judging room.

Política de Emergência/Condições Climáticas Adversas

Teams will be notified 24 hours prior to the event if there is a weather concern for the event.

Políticas de reembolso e pagamento

If the Event Partner cancels the event: 

No refunds will be made.  

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Due to the high expense for the event, registration fees are non-refundable. 

The event registration fee must be paid within 2 weeks of registration. Teams that are added to the event from the waitlist are required to pay for the event registration fee within 1 week. Teams registering less than 2 weeks before the registration deadline must pay at the time of registration. Any team that fails to pay for their registration within these guidelines will be moved to the waitlist and the spot will be opened up to other teams.

Encontro: 3-Jan-2027 - 4-Jan-2027

Informações de viagem

Please review the hotel website for directions. https://www.hersheylodge.com/contact.php

The closest airport in Harrisburg International Airport https://www.flyhia.com/. It is approximately a 15 min drive to the venue.

Hotel Reservations

In Pennsylvania, students under 18 years of age cannot check into a room by themselves. For rooms reserved exclusively for students, the Hershey Lodge requires a list of all reservations associated with your school or organization. For example, if John Doe (a student) has a reservation under East High School, this reservation must be included on a list with others from East High School.

To facilitate this process, the Hershey Lodge Reservation team has provided the link below to create reservations. For schools or organization, contact Hershey reservations if there are any issues or concerns. They will pre-key and pre-package them according to the school or organization. They will also ensure that rooms are blocked near each other. At check-in, only the adult contacts for each school or organization will be allowed to pick up the packets and distribute the keys to their students. If the designated adult contact is not attending the event, you must notify the Hershey Lodge and provide the correct adult contact information.

Regarding payments, please follow the instructions on the site. The Hershey Lodge Reservation team accepts Credit Card or Check. Pricing is as shown below:

01/02/2027 - $255.00 per room plus 11% taxes = $283.05.
01/03/2027 - $190.00 per room plus 11% taxes = $210.90.
01/04/2027 - $190.00 per room plus 11% taxes = $210.90.

Booking Link: https://book.rguest.com/wbe/group/1294/Hersheylodge/auth?group=9396734

• Group ID: 9396734 
• General Attendee Passcode: BRANDYWINE27

Important notes regarding the web link:

• Guests may see a message of no availability - Please set search their specific dates of stay to see room availability.

• Group numbers and passcodes are space and case-sensitive!

Guests who prefer to call to make reservations may call 855-729-3108 and ask for the room block for Brandywine Robotics at the Hershey Lodge. Our reservations team is available seven days a week from 8 AM - 8 PM to assist you.

If you have any questions, need assistance with reservations, or require further help, please contact Hershey Lodge Group Reservation Coordinator, Lorrie Good, at 717-520-5441 or [email protected]. Note: To recieve the discounted rate there is a 2 night minimum stay required.

Please be aware that the room block cut-off date is November 16th. After the cut-off date, rooms and/or group rate may no longer be available.

Behavior 

Please remember that while VEX and GRSF rules apply to the competition itself, everyone must always follow federal, state, and local laws, as well as the policies of Hershey Lodge. For more information on Hershey Lodge's policies, visit: https://www.hersheyentertainmentandresorts.com/policies-and-guest-expectations.

Webcast

There will be a live stream PER division PER day (4 in total). All ceremonies and final matches will be casted to both pages as able.

We will be live streaming Sugar Rush 2027 on our youtube channel. The specific links will be posted on robotevents closer to the event. We will be having two independent streams (one per division).

Day 1

Sweets Division: TBA

Treats Division: TBA

Day 2

Sweets Division: TBA

Treats Division: TBA

Formato de Julgamento

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on events.vex.com. The notebook submission deadline is Monday, December 21, 2026 at 11:59 PM EST.  

Event Swag

Event Swag will be available for pre-order to be picked up at event registration!

What are we selling?!?

• T-Shirts
• Sweatshirts
• Candy Grams
• Embroidered Bucket Hats

See more details about each item on our swag link below. Please note that the store will close on December 1, 2026.

Swag Link: TBA

We will have a VERY limited supply of swag available on-site, so please purchase in advance if possible!

Photo Album

Check out the Photo Album from Sugar Rush 2026, along with our Event Video!

Additional Albums can be found here.

Lista

52 estão na lista de espera para este evento.