Agenda

We will be running a shorter event so that everyone with plans can get to them ASAP. 6 Matches / Team, hopefully starting on time. We will have a strict cutoff for late arrival, if the timer is in the red, we will not wait. Queuers will try to make sure you know when you are on deck, but it is still your duty to be there. 

• 7:00 AM - 8:00 AM: Team Check-In and Robot Inspection 

  • Skills Open from 7:15 onwards for checked in teams.
• 8:00 AM - 8:30 AM: Opening Ceremony
• 8:30 AM - 12:00 PM: Qualification Matches Start
• 12:00 PM - 12:30 PM: Lunch Break
  • Skills will be open.
• 12:30 PM - 1:30 PM: Qualification Matches Continue
  • Hard stop for skills will be inacted when Qualification matches stop.
• 1:30 PM - 2:45 PM: Alliance Selections and Elimination Rounds
• 2:45 PM - 3:30 PM: Awards Ceremony
• 3:30 PM: Event Conclusion & Tair Down

Voluntário

Volunteer

Events like these can't exist without the amazing support of students, parents, teachers, and our local community.  Adult and student help is always welcomed.

If you are interested in Volunteering,  please contact Reeve Lester @ (775) 386-9640

Hard to Fill Volunteer Roles

Head Referee(Adult Volunteer Position, minimum age 20 years old; Requires Completion of VEX Head Ref Certification Course)

Judge Advisor(Adult Volunteer Position, minimum age 20 years old; Requires Completion of VEX Judge Advisor Certification Course)
 

Certification cources can be found through: https://pd.vex.com

Política de Emergência/Condições Climáticas Adversas

Event Safety and Contingency Planning

The safety of all participants, volunteers, and spectators is our top priority. We have established the following procedures to ensure a safe and coordinated response in the event of an emergency or inclement weather on the day of the VEX Robotics Competition.

Bad Weather Policy

In the event of severe weather conditions, such as snowstorms, thunderstorms, or other hazardous weather, we may need to delay, reschedule, or cancel the event. Our policy is as follows:

• Notification: If bad weather is forecasted, we will monitor the situation closely and communicate any changes to the event schedule via email, text message, and social media on the day before the event.

• Delays: If weather conditions are expected to improve, the event may be delayed. We will provide updated start times and schedules as soon as possible.

• Rescheduling: If the event cannot proceed as planned due to weather, we may try to move the event, but nothing is guaranteed.

• Cancellation: In the rare case that the event must be canceled and rescheduling is not possible, all registered teams will receive a full refund of their registration fees. We will communicate this decision as early as possible to minimize inconvenience.

Políticas de reembolso e pagamento

If the Event Partner cancels the event: 

All registration fees will be refunded.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

If the cancellation happens before Jan 1st, all funds will be refunded. After Jan 1st, no refunds will be given.

Formato de Julgamento

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally through a non-school account for evaluation via a link found within the "My Account" panel of the team contact on events.vex.com. Once you have submitted it once, you should not need to resubmit and notebooks will automatically update. 
Please try to submit a Google Slide / Doc Link ASAP so your team can still work on their notebooks and have it updated. On Jan 2nd at 11:59 PM. I will download all notebooks and send to the judges for review. If we cannot access your notebook, we will not judge it and your team will not be able to get any judged awards. It is up to the Team Coach to make sure their teams notebooks are accessible. 

Submission Deadline: Jan 2nd. Any notebooks submitted after will not be taken. If you are having issues submitting, please let your Global Robotics Director of Programs for the West know.