Rumble In the Rockies VEX V5RC Signature Event

Gündem

Wednesday

  7:30 am –  6:30 pm     Venue open

  8:00 am – 11:00 am    Team check in and inspections

10:00 am – 11:00 am    Skills is open

11:00 am – 11:30 am    Opening ceremony and drivers meeting

11:30 am – 12:30 pm    Lunch

 1:30 pm –   2:15 pm    Practice matches

12:30 pm –  6:00 pm    Skills is open

  2:30 pm –  5:30 pm    Qualification matches

 7:00 pm                        Venu closed

Thursday

  7:30 am –  4:00 pm     Venue open

  9:00 am – 10:30 am    Qualification matches

  8:00 am – 10:30 am    Skills is open

11:00 am – 11:30 am     Alliance selection

11:30 am – 12:30 pm    Lunch

12:30 pm –  2:00 pm    Finals

  2:00 pm –  2:30 pm    Awards Ceremony

  2:30 pm –  3:30 pm    Clean up, vacate the venue, have a safe trip home

Gönüllü

Hello Coaches and Competitors!

We are very excited that your team has decided to attend Rumble in the Rockies 2027! Here are our Hype videos that have played in the VEX Dome at Worlds the past few year. This should be an example of what to expect at our event again this year.

2026: https://www.youtube.com/watch?v=egf7YgADVz8

2025 High School: https://www.youtube.com/watch?v=hMqA093A8_8

2025 Middle School: https://www.youtube.com/watch?v=17Ia-cjWFew

2024: https://www.youtube.com/watch?v=a2WxqbTqkCg

General Event Information

From last year's event, the following will be making a return:

• 8 practice fields, 5 skills fields
• Hotels with practice fields in conference rooms
• Our same great team to run our event
• All former-student, and/or world head referee team
• Parents Lounge for a quiet work place for parents/coaches with livestream (High School Only)

In addition, we took your feedback from the event last year, and are excited to make the following updates to this year's event:

• LED Walls instead of Projectors
• IQ event at the same time as the Middle School Event! Out of state teams welcome, no fees to attend this event!

Registration

Due to the high expense for the event, registration fees are non-refundable. The event registration fee must be paid within 2 weeks of registration. Teams that are added to the event from the waitlist, are required to pay for the event registration fee within 1 week. Teams registering less than 2 weeks before the registration deadline must pay at the time of registration. Any team that fails to pay for their registration within these guidelines, will be moved to the waitlist and the spot will be opened up to other teams.

Hotel Reservations

We want you to pick any hotel for your stay here in Utah. We will ask where you stay for data purposes to get money back Salt Lake City, but our priority is for you to stay where it makes the most sense for your teams/organizations. We do have some hotels that we recommend. Stay at your own choice. The rates listed are what we have been able to negotiate. But often people have found better prices with different websites. Book how you want. We will collect info to show support in our own ways.

Hilton Gardon Inn Airport: $152/Night, Back again this year. We have used this hotel in the past and it was great.

Crystal Inn: $133/Night, nice hotel, we have used this hotel for all 4 years of Rumble. Clean facilities with a good breakfast and a pool.

Radisson: $78/Night, We used this as our main hotel last year. We as a committee plan to stay here again. By far this is the cheapest option and is the closest to the venue. Please understand that we do not control the cost of hotels, this hotel is very inexpensive for reasons we do not control.

Conference Rooms with Supplied fields/game kits.

Just like last year, we plan to have a field in a conference room for at least 2 hotels, maybe more if we can make it happen. These fields will be old metal wall fields as plastic fields are too prone to damage. Conference rooms with fields cannot have students in them unsupervised.

Behavior 

Please remember that while VEX and GRSF rules apply to the competition itself, everyone must always follow federal, state, and local laws, as well as the policies of the hotels you stay in. As per G1, you are representing your teams during all times at events. Poor behavior at hotels/restaurants can impact your team at events. Please be a good example to all those around us so that we can continue to run this event in the current location.

Event Swag

Event Swag will be available for both pre-order to be picked up at event registration, and for on site customization!

What are we selling?!?

• T-Shirts
• Sweatshirts/hoodies
• Rumble Event Hats

More details coming in future emails!

Judging

Judging will occur in a hybrid format. The digital notebook submission deadline is Monday, January 8th at 4:00 PM MST. Our judges will be reviewing notebooks remotely. Our first round of interviews will be remote from early to middle of January. Sign-ups will be sent out in early December. followed by in-person interviews at the event. More details will be given closer to the event.

Volunteering

Volunteers are the true backbone of competitions. We cannot run this event without a great deal of help. If you are willing to help in any capacity, please fill out this form and we will be in touch with you as we get closer to the event. Link

Live Stream

We will be live streaming Rumble in the Rockies on our YouTube. The specific links will be posted on events.vex.com closer to the event. We will have independent streams for each division.

Please keep an eye out for future communications over the next few months. If you have any questions, comments, or concerns, please reach out to any member of our committee.

Let’s get ready to Rumble!

The Rumble Committee

Jeff Jensen: [email protected]

Dane Leifson: [email protected]

Preston Richey: [email protected]

Jeff Serocki: [email protected]

Acil Durum/Kötü Hava Koşulları Politikası

In the case of bad weather please contact the Event Partner to discuss options. We are used to adverse weather in Utah. If weather is bad enough to not run this event we will figure out the best path forward for all involved. 

İade ve Ödeme Politikaları

If the Event Partner cancels the event: If the event is cancelled, a full event registration refund will be given to all paid teams. Teams are responsible for their own transportation and hotel costs. 

Payment is due at the time of registration unless special arrangement has been made with the Event Partner. Teams who have registered but have not paid or submitted a PO within 2 weeks of registration will be moved to the wait list unless the event partner is contacted and arrangements are made.

If a team completes registration for the event then chooses to withdraw or not attend: No refunds will be given.

Tarih: 27-Jan-2027 - 28-Jan-2027

Seyahat Bilgileri

Rumble in the Rockies will be held at the Utah State FairPark which is halfway between the Salt Lake International Airport and downtown Salt Lake City. The FairPark is a large, 65-acre complex. Entry is from the east side of the complex, at about 200 N 1000 W. All pits, competition fields, practice fields, and Skills fields will be in the Grand Building (located in the southeast corner of the park). The Grand Building can be noisy so we will have a parents lounge in the Bonneville building, just across the parking lot. The Bonneville building will have tables, chairs, and monitors. We'll also provide complimentary coffee, hot chocolate, and toast.

You are welcome to stay anywhere you like when you come to Salt Lake City; we don't rquire Stay to Play. However, we will ask you for lodging information (hotel, # of rooms, and # of guests) so we can pass it along to one of our sponsors, Sports Salt Lake. Their donation is dependent on how many rooms we account for in the Salt Lake City/Salt Lake County area.

We have contracted with three hotels in the area ro provide a Rumble in the Rockies rate. We don't make any money off of this rate. It is the best rate we can get from each of these hotels. In an effort to incentivize people to stay at these hotels, so we can negotiate for even better rates, we will be setting up a practice field in each hotel. We did this last year, and it was popular, unfortunately we did suffer some damage to our plastic field perimeters. This year we will revert to steel perimeters to avoid this problem.

Our most eonomical lodging is the Radisson Hotel Salt Lake City Airport. The Rumble in the Rockies rate for ths hotel is $79/night plus tax. The Radisson is located at 2177 W North Temple, is just 2.2 miles from the FairPark. It is conveniently located about halfway between the Salt Lake International Airport and downtown Salt Lake City. They offer free transportation to and from the airport with a shuttle. They are about 4 minutes from the airport, and 7 minutes from downtown. They are located less than 1 block from Utah Trax Station which gives ready access to the entire Salt Lake City area. There is a fridge and microwave in every room. They also offer a complimentary breakfast each morning beginning at 6:00 am. There is an onsite restaurant, Soni's Tuscan Bistro, and a full-service bar. For your convenience we have made arrangements to set up a practice field in the conference room at the Radisson. To access our discounted rate for the Radisson, go to:https://www.choicehotels.com/reservations/groups/BI37F4I You can also contact the desk directly at 801-364-5800

Our downtown hotel is the Crystal Inn. The Rumble in the Rockies rate for this hotel is $133/night. The Crystal Inn is within walking distance of restaurants and other downtown attractions. It is also just two blocks from the rapid transit system. There is no fare for riding rapid transit in the downtown loop area. You can also take the bus to the FairPark for a $2.50 fare ($5.00 roundtrip). So if you are flying in, you could stay at the Crystal Inn and not have to rent a car. The Crystal in has an indoor pool, exercise room, bus parking, and we have made arrangements to set up a practice field in one of their conference rooms as an area where students can work on their robots, and interact with other teams. The rooms in the Crystal Inn are larger than normal. Each room has a refrigerator, microwave, and coffee maker. The room with two queen sized beds also contains a couch that can be pulled out into a bed. If you plan to extend your stay in Salt Lake, or have not been to Salt Lake previously, we think you will enjoy staying in a downtown location. To access our group rate for the Crystal Inn, you can call (801) 328-4466 and let them know that you are with Rumble in the Rockies (Group code RUMB27). As an alternative, you can go to https://www.crystalinnsaltlake.com/book/dates-of-stay?domain=www.google.com&groupID=5442616 if you prefer to make your reservations that way.

Our airport hotel is the Hilton Garden Inn Salt Lake City Airport. The Rumble in the Rockies rate at this hotel is $152.00 per night plus tax. We have arranged with the Hilton Garden Inn to set up a practice field in half of their ballroom. This will provide plenty of room for students to work on their robots, and also to socialize with other teams that are there. As part of the room rental, the Garden Inn will provide meal vouchers for breakfast. The Garden Inn provides a 24-hour airport shuttle. It is 5½ from the Garden Inn to our venue in the Utah State FairPark. You could actually take public transportation from the Trax Station near the Garden in to the stop outside the FairPark. However, if you're hauling a Robox and tools in January, we wouldn't recommend it. The last time we got a special rate for the Hilton Garden Inn was three years ago. That year it was the highest rated of all of our recommended hotels. The link for the special rate follows:

https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=SLCAPGI&groupCode=ROBOT&arrivaldate=2027-01-27&departuredate=2027-01-31&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

For additional things to do in Salt Lake, and discounts, see: https://www.visitsaltlake.com/things-to-do/tours-experiences/visit-salt-lake-connect-pass/?utm_source=google&utm_medium=cpc&utm_campaign=Trip+Planning&utm_content=Passes&gad_source=1&gclid=Cj0KCQiAhc-sBhCEARIsAOVwHuSQu9LjxKTlDBiCj3HZpBFYqpiDD7_Kt7wvZnTxqs4512txofT7he8aAhT9EALw_wcB&gclsrc=aw.ds

Also see:  Salt Lake City Skiing & Snowboarding | Resorts & Slopes (visitsaltlake.com).

Yargılama Formatı

Judging will be Digital Engineering Notebook Submissions / Initial remote eam interviews / In Person follow-up interviews as needed. 

Engineering notebooks must be submitted digitally by providing a link to your digital notebook. Notebooks are submitted through the team's events.vex.com logins by one of the team's registered contacts- Submitting a Digital Engineering Notebook – Global Robotics & Science Foundation.This link must be submitted by 4:00 pm Mountain Time, Friday, January 8th, 2027.

A new requirement this year is to include up to three summaries in your notebook. These summaries are a Season Summary (1-page), a Code Summary (also 1-page, but this summary is only necessary if your team uses code for autonomous programs), and a Credit Summary. See Season, Code, and Credit Summaries for Judging – Global Robotics & Science Foundation for more information.

Also different this year, it is no longer necessary to submit a separate form to be eligible for the Innovate Award. If you have something innovative that you want the judges to be aware of, you should mention it in your 1-page Season Summary.

At this tournament it is NOT necessary to print out your summaries and turn them in. Your summaries just need to be in your notebook and easily found from your Table of Contents. To make it easy for the judges, we suggest your summary pages be hyperlinked from the Table of Contents with bidirectional page navigation, that is, a hyperlink from the ToC to the Summary Page, and a link on the Summary Page back to the ToC.

If you want more information on how the judges will score your notebook, go here: Engineering Notebook Rubrics – Global Robotics & Science Foundation

The first round of interviews will be held remotely in early January.  The registration link will be posted when it is available.

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