议程

Event Schedule – March 7

6:30 AM – Venue Opens (Volunteers Only)
Venue access begins for volunteers and event organizers.

7:30 AM – Venue Opens for Competitors
Team check-in, robot inspection, practice, and Skills Challenges begin.

8:00 AM – Team Meeting
Important competition announcements and event information.

8:30 AM – Qualification Matches Begin
Tournament matches officially begin.

10:00 AM – Judging Break
Matches and Skills Challenges pause for judging.

10:30 AM – Matches & Skills Resume
Tournament matches and Skills Challenges continue.

12:00 PM – Lunch Begins

12:30 PM – Matches & Skills Continue
Competition activities resume.

2:00 PM – Qualification Matches End

2:15 PM – Playoff Matches Begin
Elimination rounds begin.

3:15 PM – Awards Ceremony
Recognition of participating teams and award recipients.

志愿者

Volunteer Information

Thank you for your interest in volunteering at the Mid-Valley Mayhem, hosted by Bakersfield College Robotics Union (BCRU)!

Our volunteers play an essential role in making this competition possible. Whether you are helping with match operations, field management, judging support, team check-in, or providing equipment and competition resources, your contribution helps create a successful experience for every participating team.

Volunteer Opportunities

Volunteers may assist with various areas of event operations, including:

• Field Operations: Assist with competition field setup, maintenance, and match transitions.

• Match Operations: Support match scheduling, queuing, scorekeeping, and tournament coordination.

• Team Check-In: Welcome teams, verify registration, and provide event information.

• Robot Inspection: Assist with the robot inspection process.

• Skills Challenge: Help coordinate and manage Skills Challenge activities.

• Judging Support: Assist with interview scheduling and judging logistics.

• General Event Support: Help with setup, organization, troubleshooting, and other event needs.

Teams and individuals who contribute by providing competition fields, equipment, or other necessary event resources will also be recognized as supporting volunteers. Providing fields or equipment counts toward volunteering and helps us expand competition opportunities for everyone.

Volunteer Benefits

We want volunteering to be a rewarding experience, not just a responsibility. Our goal is to provide a comfortable and enjoyable environment for everyone supporting the event.

• Free Food: Volunteers will receive complimentary food during the event.

• Frequent Breaks: Volunteers will have regular opportunities to rest and take breaks throughout the competition.

• Rotating Assignments: Volunteer responsibilities will be consistently rotated to distribute workloads and give everyone opportunities to experience different aspects of event operations.

• Skills Challenge Opportunities: Volunteers will have opportunities to participate in Skills Challenges when event operations and scheduling allow.

• Team Participation: Teams that volunteer or contribute competition fields and equipment will have opportunities to run Skills Challenges.

Volunteer Expectations

To help ensure a smooth competition, volunteers are expected to:

• Arrive on time and check in with event organizers.

• Follow assigned responsibilities and instructions.

• Communicate with event leadership if assistance is needed.

• Maintain professionalism and provide a welcoming environment for all teams.

• Remain flexible as event operations and responsibilities change.

Event Information

Date: March 7
Volunteer Arrival: 6:30 AM
Event Location: Bakersfield College – Campus Center
Venue: Renegade Ball Room, Top Floor

Getting Involved

We appreciate everyone willing to contribute their time, equipment, and resources to support collegiate robotics.

If you are interested in volunteering, providing a competition field, or contributing equipment, please contact the BCRU event organizing team ([email protected]) or our Event Partner at [email protected] for additional information.

Thank you for helping us make this competition possible. We look forward to working with you on March 7!

紧急/恶劣天气政策

Emergency & Bad Weather Policy

The safety of all competitors, volunteers, spectators, and event staff is a priority for Bakersfield College Robotics Union (BCRU). We are committed to maintaining a safe environment throughout the BCRU VEX U Robotics Competition.

Emergency Procedures

In the event of a medical emergency, injury, fire, or other safety concern, participants should immediately notify an event volunteer or organizer. Event staff will coordinate with appropriate Bakersfield College personnel and emergency services when necessary.

For life-threatening emergencies, call 911 immediately.

Participants are expected to follow all instructions provided by event organizers, campus personnel, and emergency responders. If an evacuation or relocation is necessary, everyone must follow the designated campus emergency procedures and proceed to the appropriate safety areas.

Bad Weather & Severe Conditions

The competition is scheduled to take place indoors at Bakersfield College's Campus Center, in the Renegade Ball Room. However, severe weather and other unexpected conditions may affect travel, campus access, or the ability to safely conduct the event.

In the event of severe weather, hazardous travel conditions, or campus closures, BCRU will coordinate with Bakersfield College to determine whether the competition can safely proceed.

If weather or other circumstances require a schedule adjustment, postponement, or cancellation, registered teams and volunteers will be notified through the event's official communication channels.

Event Delays & Cancellations

BCRU reserves the right to modify the event schedule, temporarily suspend competition activities, postpone, or cancel the event if circumstances create an unsafe environment or prevent the competition from operating as planned.

Any significant changes will be communicated to registered teams, volunteers, and participating organizations as soon as possible.

Participant Responsibilities

All competitors, volunteers, coaches, and spectators are expected to:

• Follow campus safety guidelines and instructions from event staff.

• Report injuries, hazards, or unsafe conditions immediately.

• Keep emergency exits, walkways, and access routes clear.

• Avoid operating robots or equipment in areas where they may create a safety hazard.

• Follow all instructions from emergency responders and campus personnel.

Questions & Communication

For questions regarding event safety, emergency procedures, or weather-related updates, please contact the BCRU event organizing team.

Thank you for helping us maintain a safe and welcoming environment for everyone participating in the competition.

退款和付款政策

Refund & Payment Policies

If the Event Partner Cancels the Event

If Bakersfield College Robotics Union (BCRU), the Event Partner and event organizer, cancels the competition, all registered teams will be notified as soon as possible.

Registered teams will be eligible for a full refund of their registration fees. Refund processing and any additional instructions will be communicated directly to the registered coaches or mentors.

If a Coach/Mentor Completes Registration Then Chooses to Withdraw or Not Attend

If a coach or mentor completes registration and subsequently chooses to withdraw their team or does not attend the event, they must notify BCRU as soon as possible.

Refund eligibility will depend on the timing of the withdrawal and the event's established payment deadlines. Teams that fail to attend without providing prior notice may not be eligible for a refund.

Payment Information

Registration fees are $55 per team and must be paid no later than February 19, 2027. Payments may be submitted in person by coordinating directly with the Event Partner or online through the official VEX Robotics Events portal. All registration fees must be paid by the stated deadline to secure participation.

For questions regarding registration, payments, withdrawals, or refunds, please contact the BCRU event organizing team.

判断格式

Judging Format

Digital Engineering Notebook Submissions / In-Person Team Interviews

Team interviews will be conducted in person at the event. Engineering Notebooks must be submitted digitally for evaluation through the submission link available in the team contact's "My Account" panel.

Teams are encouraged to participate in in-person interviews to give judges an opportunity to learn about their engineering process, robot design, programming, and problem-solving approaches.

Notebook submission deadlines and additional judging instructions will be communicated to registered teams before the event.