GFA Robotics Competition VEX V5 "Push Back" Scrimmage

Agenda

Schedule: (Is A Guide for the Day And Subject to Change)
8:00 am Doors Open
8:15 - 8:45 am Registration and Inspection

8:45 Practice Field Open
9:00 - 9:15 am Event Meeting, Announcements, and Introductions
9:20 am - 12 noon Qualification Rounds

12noon to 12.30pm Lunch (Pizza available with pre-order)

12:45 - 1pm  Alliance Selection
1:10pm - 2.30pm Elimination Rounds & Championship Rounds
2.30pm - Closing remarks

Volunteer

Please review the Volunteer Roles detailed in the Sign-Up Genius TinyURL below and/or contact [email protected]  for more information about the event.

Food and drink will be provided for all volunteering throughout the event.

Friday 10/24/25

• Prep & Set Up -- 3:00pm - 5:00pm and/or 5:00pm - 7:00pm

  • Help organize GFA Robotics team members as they: Unpack the VEX storages boxes, Set up Pit/Practice Area in the gym, Set up Main Fields in the gym (no special training needed) set up tables for lunch in the hallway.

Saturday 10/25/26

• Team Check-In -- 8:15am - 9:00am

  • Welcome teams as they arrive at the event. Verify each team’s information and adult team contact person. Collect Engineering notebooks, Consent Forms, event registration fees and/or other information or documents.  (no special training needed).

• Inspection -- 8am - 10:00am
  • Conduct inspections to verify the robots comply with the rules and specifications outlined in the official game manual. Use the Robot Inspection Checklist to ensure compliance. Work with teams having difficulties to help them pass inspection. (day-of training provided)
• Match Queuing, Field Resetting, Score Keeping -- 8:30am - 4:30pm (3-hour shifts)
  • Line up (queue) teams for each match from the queue tables to the game field to help keep matches on schedule. Ensure robots are in order according to the Match List report and aligned with the correct game field. (day-of training needed)
  • Accurately reset scoring objects and game elements on the VEX competition fields after each match. (day-of training provided)
  • Record scores using an app. Verify recorded scores with other officials as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is set correctly. (day-of training provided)
• Take-Down & Clean Up -- 3:00pm - 7:00pm
  • Help organize GFA Robotics team members as they: take down Pit/Practice Area in gym, take down Main Fields in Gym, prep the VEX storage boxes for repacking. (no special training needed)

Emergency/Bad Weather Policy

In the event of bad weather, changes to the schedule will be emailed to team contacts.

Options

1. Event may be delayed to allow additional time for travel.
2. Event may be cancelled due to the weather.

Announcements will go out by 6:00AM the morning of the event. All teams are encouraged to use their best judgement when deciding to attend.

Refund and Payment Policies

PAYMENT INFORMATION:

Please make all checks out to Greens Farms Academy.

If the Event Partner cancels the event: 

In the case of the event being cancelled by the CTEEA, refunds will be offered minus the Event Partner expenses.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Refunds will only be made available to teams that request cancellation of registration by Friday 10/10/2025 at 8:00am. No other refunds will be processed nor vouchers/credits issued for future events. Refunds will be processed by GFA, not the REC Foundation.

Judging Format

• No Judging

Waitlist

0 teams are on the waitlist for this event.