Rom12 VEX V5 Robotics Competition Scrimmage

Agenda

Our schedule for the day is approximately as follows:

8:00am - Doors Open

8:00-9:00am - Team Check In

8:00-9:15am - Inspection 

9:20am - Coaches Meeting

9:30am - Opening Ceremonies 

9:45am-Qualification Schedules Distributed - Skills Fields open / Practice

9:45-12:15pm - Morning Qualification Matches / Skills Open

12:15pm-1:00pm - Skills Fields Closed / Lunch Break

1-3:30pm - Skills open / Afternoon Qualification Matches

3:30 approximately - Skills Closed (after the last qualifying match)

3:30-3:45pm - Alliance Selections

4:00 - Elimination Rounds

4:45 - Finals and Awards

5:15pm - Pack up and Depart. Have a safe trip home!

**All times are listed in Eastern.** 

**Times are subject to change based upon the number of teams registering for the event.**

Volunteer

If you are interested in volunteering, please reach out to Barry Atwell at [email protected]

Emergency/Bad Weather Policy

Although we do not plan on having inclement weather we know we live in Indiana and the weather changes whenever it wants to! Please know that we will do everything in our power to host the competition on the scheduled date. In the event of bad weather for traveling in the morning we may initiate a 2 hour delay to the start time. Although it makes it inconvient and the event run later, our end goal is to host the event for the students on the date planned. In the event that this tournament cannot take place due to inclement weather registration fees will be returned minus $5.00 for administrative fees and postage. 

Refund and Payment Policies

If the Event Partner cancels the event: 

Baring the death of the event partner or some sort of emergency that causes the government to say we cannot do the tournament, we will not cancel, but if that happens, we will refund everything except the $5 fee charged to us by RECF or give you the choice to have the total amount apply to a future tournament that we host.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Please be sure you plan to attend before signing up for the tournament. We do not do refunds. If you are able to find a team to compete in your place, you can have them pay you and take your spot if you give us notice a minimum of 3 days before the event starts.

Payment Deadline is September 20, 2025. Not paying by this date may mean that your team may be placed on the waitlist to make room for another team.

If teams do not pay on time, they are subject to potential removal from the tournament.

Judging Format

•  Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact. Submission deadline is 10/11/25 by noon.