Mechanically InKleined VEX Robotics tournament

Agenda

• Library LGI: Check-in + Judging

• Library: Skills + Practice Fields

• LGI (Main): Pits / Team Work Area

• Cafeteria: Qualification & Playoff Matches

Friday Jan 30

5:00 PM – 7:00 PM

5:00 PM
Doors open / Early check-in begins (Library LGI)

• Team check-in (for teams arriving Friday)

• Optional/early robot inspection (recommended)

• Skills & practice fields open (Library)

5:00 PM – 6:50 PM
Skills Runs + Practice Open (Library)

• Skills attempts available for teams that are ready

• Practice field available as needed

• Teams are encouraged to prioritize inspection + at least 1 skills run

6:50 PM
Final call for skills/practice queue

7:00 PM
Building closes / teams depart

Saturday Jan 31

(Full Tournament Day — Qualifiers, Judging, Skills, Playoffs, Awards)

7:30 AM
Doors open / Team load-in begins

• Pits open (LGI main) for robot prep and repairs

• Check-in opens (Library LGI)

• Inspection opens (Library LGI / inspection station)

• Skills + practice fields open (Library) (as staffing allows)

• Judging begins (Library LGI) (interviews / notebook review as applicable)

8:45 AM
Driver Meeting (Cafeteria)

• Schedule overview, queueing process, safety reminders

• Skills process reminder

• Any last-minute field / rule notes

9:15 AM
Close check-in (or transition to “late check-in only”)

• Teams not checked in by this time must report immediately to event staff

9:15 AM
Start match generation

9:45 AM
Start Match 1 (Cafeteria)

• Qualification matches run continuously

• Skills runs continue in the Library throughout the day

12:00 PM – 1:00 PM
Lunch Break

• Skills may remain open if volunteer staffing allows (optional)

1:00 PM – 4:30 PM
Finish qualification matches + Skills continues

• Judging continues as needed until interviews conclude

4:30 PM – 5:00 PM
Alliance Selection (Cafeteria)

5:00 PM – 6:00 PM
Playoffs (Cafeteria)

• Elimination bracket matches through finals

6:00 PM – 6:30 PM
Closing ceremonies + awards (Cafeteria)

• Final awards announcements

• Thank-yous and closing notes

6:30 PM – 7:00 PM
Load-out / cleanup

Team Reminders: Please remember to bring: extension cords, power strips, spare batteries, tools, and a printed copy of your team number and your red and blue license plates.

Volunteer

Volunteers are what make VEX events happen. Our biggest need for the event are queing volenteers, pit supervisors, feild reseters, and any additional judges. Contact Patrick Rivera at [email protected] if you would like to volunteer. Thank you in advance.

Emergency/Bad Weather Policy

Any required closing will be based on district policy. 

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will be sent.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Due to the fixed costs of the location the competition is being held at, there are no refunds on the part of the costs associated with venue cost. any additional funds associated with the registration for paying volenteer lunch, prizes, awards, ect, will be refunable if the event partner is notified with at least 2 weeks before the event.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.