VEX Events
 
VEX Robotics

CANCELED: West Central MN VIQRC Tournament (CANCELED)

Blended VIQRC ES/MS Hawley Public Schools

Date
9-Dec-2023 Add to Calendar
Event Code
RE-VIQRC-23-2778
Program
VEX IQ Robotics Competition
Event Type
Open Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
32
Spots Open
32
Event Region
Minnesota
Max Registrations per Organization
8
Standard Registration Opens
30-Oct-2023 16:00 EDT
Registration Deadline
4-Dec-2023 16:00 EST
Payment Deadline
27-Nov-2023 16:00 EST
Price
$50.00
This event is closed to registration because:
  • This event has been canceled.
  • It is past the registration deadline.

General Info

Welcome to the West Central Minnesota VEX IQ ES/MS Tournament! This event is a Qualifier for the State Championship! Please check the Awards tab for information on which awards will qualify teams for State Championship.

Concessions

Concessions will be offered at this event and we encourage you to take advantage of the food, drink, and snacks throughout the day. For your convenience, teams will also be allowed to bring food into the building. Thank you for your cooperation.

Competition Preparation 

This event is sure to be fast-paced and exciting. All teams should come prepared for the competition. Here are a few steps that every team should take to ensure that they are prepared:

1. Review the rules and run through the inspection checklist about a week before the competition so your team has ample time for adjustments. The inspection checklist can be found on the Documents tab. Additional information on rules can be found on the Official VEX Forums. 

2. Be sure to read VEX Tournaments 101.

3. Pack for the event the day before, and remember to bring the following: 

  • Spare parts & tools

  • Batteries and chargers

  • Programming cable

  • Power strip

  • Laptop computer

  • Engineering notebook (REQUIRED for Judges, Design and Excellence Awards )

  • Banners and other decorations for your team pit

  • Giveaways if you have them

4. Make sure the robot components have been updated to the latest firmware revision: 

5. Each player and coach/mentor must have a completed and signed Participation and Consent Form. These forms should be completed beforehand through your team's account with www.robotevents.com. 

Waiting List

If this event is full, please feel free to add your team to the Waiting List and then contact the Event Partner (Primary Contact on the General Info tab). The Event Partner will let you know about possible openings for the event. If you are moved from the Waiting List to the Registered Teams List, please be prepared to pay for the event promptly at your robotevents.com account, or make arrangements with the Event Partner to pay directly at the tournament. 

Walk-up Teams & Walk-Up Skills 

Walk-up teams WILL NOT be permitted to compete, either in the tournament or to run Skills Only. There are no exceptions. If your team wishes to compete, they must register before the registration deadline. 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 9-Dec-2023

Venue/Location:
Hawley Public School
714 Joseph Street
Hawley, Minnesota 56549
United States

Contact the Event Partner

You must login to contact this Event Partner

Agenda

8:00AM - Check-In Inspection - Practice Fields Open

9:45 Check-In/Inspections Close

10:00 Team Meetings / Opening Ceremony

10:30 Qualification Rounds Begin

3:30 Qualification Rounds End

3:45 Finals Rounds Begin

4:00 Closings and Awards Ceremony

Volunteer

This event is fully volunteer-run.  SIGN-UP link will be added at a later date. 

We ask that each team provide one adult volunteer for the event as the team is able. No experience is required for many volunteer positions. Some volunteer positions can be split between two adults for a morning & afternoon shift. Or you can volunteer for a whole day depending on the volunteer role. Lunch is provided for all-day volunteers.

Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials: 

  • Judges

  • Referees/Scorekeepers

  • Inspectors

  • Emcees

  • TM Operators

  • Queuing

  • Team Check-in

  • Volunteer Check-in

  • Field Reset

  • Setup crew

  • Breakdown crew

Emergency/Bad Weather Policy

If our school district closes activities due to weather, this event may be postponed, rescheduled, or canceled. Please check the General Info tab on the event website; updates will be posted as they become available. The safety of teams, coaches, parents, and volunteers always comes first. If the weather looks threatening, adults should exercise their own judgment when deciding to travel or allowing their children to travel. If the event is canceled due to weather, our district will refund your school your entry fee minus the processing fee ($5) from robot events. 

 

Refund and Payment Policies

Teams that wish to withdraw before the tournament will receive no refund unless another team from the Waiting List can fill the team’s spot. If a team withdraws before the tournament due to extenuating circumstances, the Event Partner will consider whether a refund is appropriate. Refunds in this instance will be rare. 

If the event must be canceled we will do our best to reschedule the event. If the event is canceled and cannot be rescheduled, refunds will be issued from our district. We will not be able to refund the $5 fee that robotevents receives per registered team (if the event costs $50/team, you will receive a $45.00 refund). 

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

 

 

 

 

 

 

 

 

Waitlist

6 teams are on the waitlist for this event.

Please login to add or remove teams from the waiting list.