3rd Annual IPS VEX IQ Robotics Invitational Scrimmage

Agenda

Tentative Tournament Schedule

• 7:15: Doors open for volunteers
  • Volunteer check-in & training
• 7:30 AM – Doors Open
  • Team check-in
  • Pit setup
  • Robot inspections begin
    • Practice fields open

• Please share the fields equally
  • Limit your time to 10 minutes if other teams are waiting
  • If a team cues up and you have been on the field longer than 10 minutes please give up your spot.

• 8:30 AM – Inspection Deadline
  • All teams must be inspected to compete
  • Skills Field open
• 8:40 AM – Drivers’ Meeting (Students & Coaches)
  • Event overview
  • Match flow procedures
  • Field assignments (A, B, C)
  • Judging overview
  • Sportsmanship expectations
  • Q&A
• 8:55 AM – Opening Ceremony
  • Welcome
  • Game overview
  • Event expectations
  • Recognize volunteers & judges
• 9:00 AM – Qualification Matches Begin (Fields A, B & C)
  • Match Math Potential Schedule
    • 120 total matches
    • 40 matches per field
    • ~2 minutes per match cycle
    • ~80–90 minutes total runtime
• 10:40 AM–12:10 PM – Qualification Block 2
  • Remaining qualification matches completed
  • Final Skills attempts
  • Judging concludes
• 12:10 PM – Qualification Matches End
  • Rankings finalized
  • Judges deliberate
  • Fields reset for Finals
• Lunch /
  • Concessions (open at 10:00)

• 1:00 PM – Finals Matches

• 1:45 PM – Awards Ceremony
  • Teamwork Champion
  • Robot Skills Champion
  • Sportsmanship Award
  • Design Award (Opt-in Interview Process)
  • Additional judged awards
• 2:15–2:30 PM – Event Concludes
  • Team photos
  • Load out
  • Event tear down

Volunteer

Thank you for volunteering at our VEX IQ Robotics Tournament! Your time and support play a critical role in creating a positive, organized, and inspiring experience for our students. Volunteers may serve in a variety of roles, including team check-in, queuing, judging support, scorekeeping, field reset, pit administration, and hospitality. No prior robotics experience is required—training and role-specific instructions will be provided at the beginning of the event.

Please arrive at your assigned check-in time to allow for orientation and placement. Comfortable attire and closed-toe shoes are recommended, as many roles require standing and light movement throughout the day. We ask all volunteers to model gracious professionalism, encourage teamwork, and help maintain a safe and welcoming environment for students, coaches, and guests. We truly appreciate your willingness to support STEM learning and help make this tournament a memorable and successful event!

Emergency/Bad Weather Policy

In the unlikey event this tournament needs to be cancelled due to the weather or emergency,  the event will be rescheduled for Saturday April 11th. 

Refund and Payment Policies

If the Event Partner cancels the event: There are no fees associated with this event. The event partner will notify you by email prior to the event of any changes to timing or any cancellation due to unforeseen circumstances. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Please notify the event partner 24 hour prior to withdrawingf form the event. 

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks (optional) will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges. This is an optioanl process and teams will be required to indicate if they want be interviewed.

Waitlist

1 teams are on the waitlist for this event.