Level Up at LANNA

Agenda

Teams should plan to remain at the venue through the conclusion of the awards ceremony.

Volunteer

We are grateful to the Lanna staff, parents, students and community members who have already volunteered to support Level Up at Lanna. We expect to have most event roles filled before registration opens.

If you are interested in becoming involved, we would still be pleased to hear from you. Additional volunteers may assist with judging, scorekeeping, Robot Skills, field resetting, team queuing, pit services, technical operations, or general event support.

Previous robotics experience is helpful for some positions but is not required for most roles. Training and guidance will be provided, and some specialist roles may require certification.

Food and refreshments will be provided for registered volunteers.

To express your interest, please contact:

Ashley Boivin
STEAM Coordinator and Event Partner
Lanna International School
[email protected]

Emergency/Bad Weather Policy

The safety of students, coaches, volunteers and visitors is our highest priority.

If severe weather, unsafe travel conditions or another emergency affects the event, updates will be posted on the events.vex event page and emailed to registered team contacts.

If the event must be postponed or cancelled, teams will be notified as early as reasonably possible. Please ensure that your team’s primary and emergency contact information is accurate and monitored before travelling.

During the event, all participants and visitors must follow Lanna International School’s safety, safeguarding and emergency procedures. Directions from school staff and event officials must be followed promptly.

If emergency services or school leadership require the venue to be evacuated or closed, competition activities will stop immediately.

The Event Partner is not responsible for travel, accommodation or other costs incurred by teams because of severe weather, cancellation, postponement or circumstances outside the event organizer’s control.

Refund and Payment Policies

Registration and payment

Registration closes on October 26, 2026.

The registration fee is THB 2,500 per team (approximately USD 76)

Payment is due within 14 days of registering or by November 2, 2026, whichever occurs first. A team’s place is not fully confirmed until payment has been received.

Teams that have not paid by November 2 may be moved to the waitlist so that their place can be offered to another team.

Refunds for team withdrawals

• Withdrawal requests received on or before November 9, 2026 will receive a full refund.
• Withdrawal requests received from November 10 through November 15, 2026 will receive a 50% refund.
• No refunds will be issued for withdrawals after November 15, 2026.
• Teams must notify the Event Partner in writing to request a withdrawal or refund.
• Registration fees cannot be transferred to another event.

Event cancellation

If Lanna International School cancels the event and it cannot be rescheduled, registration fees will be refunded in full.

Lanna International School is not responsible for travel, accommodation or other expenses incurred by teams due to cancellation, postponement, severe weather or circumstances outside the school’s control.

Judging Format

Team interviews will be conducted in-person at the event. 

Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact (You can find the turorial here). Submission deadline for notebooks is Sunday November 22, 2026.

Waitlist

0 teams are on the waitlist for this event.