Agenda

Subject to changes as conditions dictate.

Friday, March  5, 2027

5:00 PM  Doors open. Team Check in, robot inspection begins, Skills Field Open. 

8:00 PM  Check in and Inspection ends, Skills Field closes

8:30 PM Venue Closes for the Night

Saturday, March 6, 2027

7:00 AM  Volunteer Check In

7:30 AM Team check In. Inspection begins  Pits open

9:00 AM Inspection Ends. Any team not passed inspection will not participate. A refund MAY be issued.

9:00 Opening Ceremonies, Drivers Meeting

9:30 Qualifying Matches begin, Judging begins for in-person interviews Skills fields open

12:00 PM Lunch break, Skills closed

1:00 PM Matches and Judging continues, skills opens

2:45 PM Qualifying Matches End, Skills Closes

3:00 PM Finals begins 

4:00 PM Matches End, skills closes

5:00 PM Award Announcement

6:00 PM Venue Closes

Volunteer

Volunteers are welcome and appreciated.

If you are interested in volunteering, please email the Event Partner at [email protected]

Technical Positions                                                                                          Non Technical Positions                                                            

     Robot Inspectors                                                                                               Team Check In                                                

     Referees        Must be certified                                                                         Volunteer Check In

     Judges                                                                                                               Team Queuing

     Tournament Manager Operators                                                                        Skills Field Assistant

                                                                                                                                Field Reset

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on events.vex.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your events.vex.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in events.vex.com includes both school and non-school phone numbers.

Refund and Payment Policies

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

There will be no refunds for this event.

Date: 5-Mar-2027 - 6-Mar-2027

Travel Info

   Be on the lookout for local Hotel information.

Webcast

Live stream access is https://www.youtube.com/@SUHSDSTEAM

Judging Format

Please make sure that the team's Primary contact has a valid email address and checks it regularly for any updates to changes made to any aspect of this event!

• Team Interviews will be conducted in person in teams pits. Second In-person interviews will be done in the pits.

• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact. Submission deadline will be February 22, 2027.

Inspection Guidelines

Inspection Guidelines

It is each team’s responsibility to arrive on site with a robot ready to be inspected.

We will start inspection at 6:00pm on Friday, March 5, 2027. We will close inspection at 7:45PM. Any Robot that passes inspection on Friday and leaves their Robot on site overnight will not have to pass inspection on Saturday and will receive a coupon for "one" Fast pass for the line for Skills that night or Saturday. NOTE all teams must pass inspection by Opening Ceremonies on Saturday. If they do not pass by that time they will not be allowed to participate. They MAY NOT receive a refund.

Please download and print out the “Inspection Check List”. You can find the Inspection Check List in the Documents Tab online.

Please fill in your team Number on the front page, have your coach sign at the bottom. Bring it with you to the inspection line in the Robotics Arena.

Those teams that pass Sizing and have their coaches signature will get a Fast Pass to the head of the line for the next inspection step.

Size Inspection

The first inspection table will be for sizing. Please make sure you have complete knowledge of sizing as outlined in in the Game Manual.

Legal Parts

Be prepared to show proof that all parts are VEX legal parts.

Failure to provide the above proof of being a legal part will be grounds for NOT passing inspection.

Food Policies

Food and Lunches for attendees.

After last years ERC we are exploring ways to provide reasonable and affordable food and beverage options to care for all attendees. 

CANOPIES WILL BE ALLOWED ON THE CAMPUS

We understand the need to feed the team’s lunches and the need to keep team members hydrated. Please note that food purchased off site will be allowed in the buildings. Teams may have drinks and snacks in their pits.

As part of your entry fee, on behalf of the Event Partner, each team will receive free for lunch, one (1) Costco Pepperoni or Cheese Pizza. Additional preorders of one pizza are available at $10.00.. To receive your FREE pizza you must acknowledge by email that you want the FREE pizza by the deadline of 3/1/27. There will be a concessions stand with juice, soda, chips, candy, sandwiches, and snacks available for purchase. Menu to follow soon. Offsite lunch options are limited and teams should plan accordingly since we will have a short lunch break from 12:00-1:00PM. We also want to limit teams being offsite. Within a five minute walk you will find three different taco shops (good Mexican cuisine), Domino’s Pizza, L&L Hawaiian BBQ, and Burro’s and Fries. Please, please, please, coordinate this information to your team and parents.

We are currently researching having Food Trucks on site. 

We are currently researching having Food Trucks on site. 

Apparel Sales

There will be an onsite vendor selling apparel at the event. Please stay tuned for more information.