Saudi Games, VEX U Robotics Competition

Agenda

Tentative Agenda – Subject to Change

IMPORTANT! If you are going to be late, call the Event Manager on the day of the event. If your team is not there to check in on time and no communication has been made, the match schedule will be run without your team, and they cannot compete.

Team Judging will be held in the pit area. Teams will be visited at the end of the judging period if a team has yet to arrive by 10:00 am when judging begins.  Please make yourselves available to the judges when they appear at your Pit table. If you have a match upcoming shortly or are running skills, respectfully inform the judges and agree on a time to meet with them at your pit table.

VEX U / Saudi Games Adults Division

Wednesday October 16, 2024

08:00 am Doors open, Registration, Pits Open

08:30 am Robot Inspection Opens

09:30 am Skills Fields Open (Inspected teams only)

10:30 pm Inspection Closes.

10:45 am Drivers Meeting

11:15 am Practice Matches

12:30 pm – 1:30 pm Lunch (Concessions available; no outside food allowed)

1:45 pm – 3:00 pm Qualification Rounds Begin (Round 1)

03:30 pm Skills Closes

3:30 pm – 5:45 pm Qualification Rounds Begin (Round 2)

6:30 pm All VEX U team leave the venue

Thursday October 17, 2024

08:00 am Doors open

09:30 am Skills Fields Open

10:00 am Qualification Rounds Begin (Round 3)

12:30 pm Qualification Ends

12:30 pm – 1:30 pm Lunch (Concessions available; no outside food allowed)

02:00 pm Skill Matches Close

02:30 pm Finals Matches

05:30 pm Awards and closing.

Volunteer

The Saudi Games, VEX Robotics Competition, is a fully volunteer-run event in collaboration with the Saudi Federation for Robotics and RC Sports and the Saudi Games. The Kingdom of Saudi Arabia is well-known for its strong volunteering culture; everyone is welcome to help make this a unique experience for all participants and attendees.

Experience is optional for many volunteering positions. Some positions can be split between two adults for a morning and afternoon shift. Depending on the role, you can volunteer for a whole day. Lunch will be provided for all-day volunteers.

Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials:

• Judges
• Referees/Scorekeepers
• Inspectors
• Emcees
• TM Operators
• Queuing
• Team Check-in
• Volunteer Check-in
• Field Reset
• Setup crew
• Breakdown crew

Emergency/Bad Weather Policy

Teams will need to use their best judgment on safe travel and follow the authority’s guidance on travel in extreme weather conditions.

Teams can contact the Saudi Federation for Robotics and RC Sports to obtain any information regarding the event. 

Bader Hussien Al Anazi
Robotics Officer
Saudi Federation for Robotics and RC Sports

Mobile: +966 50 184 0371
Email: [email protected]

Refund and Payment Policies

If the Event Partner cancels the event: 

The event is free of charge. No Refund is required.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

Teams must inform the Saudi Federation for Robotics and RC Sports of their withdrawal ten days before the event. Please note that late withdrawals may affect the event's planning and other participating teams, so we urge you to be considerate in this matter.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.