VEX U Scrimmage - Override™

Agenda

• 9:00 – 9:30 AM – Registration, Team Check-In & Robot Inspection
• 9:30 – 10:00 AM – Opening Remarks, Scrimmage Orientation & Safety Briefing
• 10:00 – 12:00 PM – Practice Matches / Open Scrimmage Runs
• 12:00 – 1:00 PM – Lunch Break
• 1:00 – 3:30 PM – Continued Practice Matches, Robot Testing & Engineering Improvements
• 3:30 – 4:00 PM – Judging Session
• 4:00 – 4:30 PM – Open Practice / Final Robot Adjustments
• 4:30 – 5:00 PM – Closing Remarks & Group Photo

Volunteer

Be part of the VEX U Scrimmage - Override™ : VEX University - Hosted by Hytec Power and support the growth of advanced robotics among university teams.

We invite professors, engineers, robotics professionals, industry practitioners, alumni, students, and robotics enthusiasts to support the activity through the following roles:

Head Referee

• Guides practice matches and ensures proper implementation of competition procedures
• Provides clarification on rules and match flow

Scorekeeper

• Records practice match results and performance data
• Supports documentation and activity tracking

Tournament Manager / Event Coordinator

• Manages event flow, practice schedules, and team rotation
• Coordinates with teams, volunteers, and organizers

Technical Mentor / Judge

• Provides technical feedback on robot design, engineering solutions, programming, and strategies

Why Volunteer?

• Gain experience in university-level VEX Robotics operations
• Support the development of future engineers and innovators
• Share technical expertise with robotics teams
• Build connections with academic and industry communities

Mr. Julian Inigo Tamayo
Mobile: 0977 019 3055 / 0976 555 9840
Email: [email protected]

Emergency/Bad Weather Policy

The safety of all participants, university teams, coaches, volunteers, officials, and guests remains the highest priority.

In case of emergencies, severe weather conditions, natural disasters, or circumstances affecting safety, the organizers may modify, postpone, reschedule, or cancel the scrimmage session.

• Participants must follow safety instructions provided by organizers and venue personnel.
• Weather-related decisions will consider official advisories from relevant authorities.
• Any changes to the activity schedule or venue will be communicated through official registration contacts.
• Teams should monitor announcements before traveling to the venue.
• Universities and team representatives are responsible for ensuring safe travel arrangements.
• Emergency procedures and safety guidelines will be discussed during orientation.

Event Partner: Hytec Power Inc.

The organizers reserve the right to make necessary adjustments to ensure the safety and welfare of all participants.

Refund and Payment Policies

To support proper event preparation, all participating university teams must follow the payment guidelines below:

• Registration is confirmed upon receipt and verification of payment.
• Applicable fees must be settled within the announced payment period.
• Proof of payment must be submitted through the designated registration channel.
• Registration fees are non-refundable once payment has been confirmed, except in cases of official activity cancellation.
• Withdrawal, non-attendance, or inability to participate does not automatically qualify for a refund.
• Registration may not be transferred to another event unless approved by the organizers.
• In case of postponement due to emergencies or severe weather, payments may be applied to the rescheduled activity.
• If the activity is permanently cancelled, organizers will provide information regarding applicable refund procedures.
• Transaction fees and payment-processing charges shall be the responsibility of the participant.

For payment concerns and registration assistance:

Mr. Julian Inigo Tamayo
Mobile: 0977 019 3055 / 0976 555 9840
Email: [email protected]

Event Partner: Hytec Power Inc.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

Waitlist

0 teams are on the waitlist for this event.