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VEX Robotics

VEX-travaganza @XMS Elementary & Middle School - Next Level -

Date
2-Feb-2019 Add to Calendar
Event Code
RE-VIQC-18-5279
Program
VEX IQ Robotics Competition™
Event Type
Open Tournament
Capacity
32
Spots Open
0
Event Region
Wisconsin
Standard Registration Opens
1-Oct-2018 08:38 EDT
Registration Deadline
28-Jan-2019 08:39 EST
Price
$35.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Welcome to the VEX-travaganza @XMS!

If 10 or more teams are registered at both the Elementary and Middle School levels, then two Excellence Awards will be given; one at each level. 

Competition Preparation This event is sure to be a fast-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found on the documents page.

2. Read the document 120 Things to do before your first VEX Tournament found on the Document Page.

3. Pack for the event the day before the day of departure.
Here are a few items that you don't want to forget.
Spare parts & tools
Batteries and chargers
Programming cable
Power strip & extension cord
Laptop computer
Engineering notebook (if you have one, REQUIRED for Design and Excellence Awards )
Banners and other decorations for your team pit
Giveaways if you have them

4. Understand how the game will be played. VEX participants should thoroughly read the game rules.  Additional rulings and interpretations of the game rules can be found on the Offical VEX Forum.

5. Participation and Consent Form - A completed form for all participants must be turned in during check-in. Team leaders will need to collect the completed forms for all team members attending the event and turn them into the registration desk when checking in. The Consent & Waiver Form can be found on the documents page.

 

State Qualifying Spot Assignments for Wisconsin Events:

        Blended     Middle  Elementary
Teams       VEX IQ    Only    Only
     16          6      6       8
     24          8      6       8
     32+          9      6       8

 

If 10 or more teams are registered at each level of a Blended event (Elementary School and Middle School) the Excellence Award must be offered at each level. The total number of state qualifying spots will remain the same. 

If the STEM Research Award is not given at the event, the total number of qualifying spots is reduced by one from the table above. 

State Qualifying Spots are initially assigned based on the capacity of the event. After registration closes, and before the event, spots will be adjusted to reflect the number of teams registered for the event according to the table above. Qualifying Spots are assigned by the REC Foundation. The assignments are calculated based on the number of spots available for State Championship, the number and size of qualifying events in the State, and the historical double-qualification rates for the State. Questions on State Qualifying spot assignments may be directed to your REC Foundation Regional Support Manager Bill Ryno by email at   [email protected].


Grade Level: All

Skills Challenge Offered: Yes

Event Dates & Locations

Date: 2-Feb-2019

Venue/Location:
Xavier Middle School
2626 North Oneida Street
Appleton, Wisconsin 54911
United States

Contact the Event Partner

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Agenda

Agenda

7:45 AM Doors open, Registration, Pits Open
8:00-9:00 AM Inspections begin
8:30 AM Practice Fields and Skills Field open to inspected teams only
9:45 AM Driver and Coaches meetings
10:15 AM – 2:00 PM Qualification Matches

 Skills Field Closes at the end of Qualification Rounds

2:00 PM – 2:30 PM  Finals Matches 
3:00 PM  Awards and results

Volunteer

   Sign up here to see available slots

https://www.signupgenius.com/go/20f094aa4a62ca1fe3-vextravaganza

Get Inspired and Have Fun! Be a part of the excitement by joining a team of volunteers who help in a variety of ways to make this event a success for the students involved. Send an email to Suze Kroner if you wish to volunteer: [email protected]

Volunteer Coordinator contact: Suzie Kroner/Brian McKinnon

Experience level: No previous experience is needed for most volunteer positions, and you can even bring your kids for a family activity (for example,

Field Resetter is an ideal position for young children).

Time Commitment: You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Meals:  Lunch is included for volunteers.

Volunteer Positions Needed:

• Judges (no previous experience required) *All day commitment

• Referee/Scorekeepers (previous experience preferred)

• Field Resetters (no previous experience required)

• Computer Operator (training provided)

Want to find out more about these volunteer roles and expectations? Visit the REC Foundation website at www.roboticseducation.org/volunteer to check out position descriptions and find volunteer training materials.

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on events.vex.com where updates will be posted about the event status as needed.

Please feel free to contact me by phone if you are going to be late to the event.

Match Lists will be generated as scheduled and cannot be re-run.

 

Refund and Payment Policies

Refund Policy
Teams that need to withdraw from the event before the event deadline and produce an invoice showing payment will be refunded, minus a $5 processing fee, in full at our earliest convenience.  Teams that withdraw between the event deadline and the day of the event will receive NO refund, unless as determined by the Event Partner that there are extenuating circumstances (these will be rare).

Webcast

STEM Presentation Video

This season the STEM Research Project is presented as a 4-minute video that the team records and uploads to YouTube.

A link to the video must be submitted to the Event Partner no later than TWO WEEKS BEFORE ( January 19th) the tournament date.

Follow these steps: 

  • Click here for the STEM Research Project and Presentation information from the REC Foundation. 
  • Record the STEM Presentation as a 4-minute video.
  • Upload the video to YouTube, click here for instructions from Google. 
  • Have the coach or another adult email the YouTube link, including the team number and contact information for the coach, to the Event Partner TWO WEEKS BEFORE the tournament date: Suzie Kroner, [email protected]
  • Teams WILL NOT be interviewed by judges before or during the event. The only material considered for the STEM Presentation award is the 4-minute video.  
  • Only ONE submission per team. If two or more video links are sent to the Event Partner, only the first link sent will be considered.
  • The winner of the STEM Research Project Award will be announced with the other judged awards at the event. 

If you have questions about this process, please contact Bill Ryno, REC Foundation Regional Support Manager, at [email protected]. 

If you have questions about this event, please contact the Event Partner.