Greater Clark County Schools VEX IQ ES SCRIMMAGE for GCCS SCHOOLS ONLY; Jeffersonville, IN

Agenda

This event is a srimmage for in Greater Clark County School District in Jeffersonville, IN

1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found here.

2. Check the official VEX forums for rule updates and changes.

3. Carefully read all of the information contained in the tournament posting on events.vex.com

4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.
Goggles/Safety Glasses
Spare parts & tools
Batteries and chargers
Programming cable
Power strip
Laptop computer
Engineering notebook (if you have one, helpful for Judges, Design and
Excellence Awards )
Banners and other decorations for your team pit
Giveaways if you have them

5. Be sure to read 101 Things You Should Know Before Your First VEX Tournament.

6. Review the descriptions and criteria for the awards that are being given during the tournament.

7. Prep for your interviews with the judges. Check the awards tab to see what awards will be given during the tournament.

8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby as the venue is a very tight fit. Also, remember no grinding or other actions that create sparks.

9. Understand how the game will be played. VEX participants are more than welcome to watch the referee training videos before they attend a tournament. The referee training videos can be found here.

10. Read through the Robot troubleshooting guide. The guide can be found here.

11. Ensure that you have the latest version of firmware. easyC firmware can be found here and RobotC firmware can be found at the following links:

easyC

RobotC

Participation and Consent Form
A completed form for all participants must be turned in during check-in. Team leaders will need to collect the completed forms for all team members attending the event and turn them in to the registration desk when checking in.
Download the VEX/RECF Consent & Waiver Form.

Dear Coaches and Administrators:

8:00 Coaches ONLY meeting: Each coach will share how their team prepared and what they learned.

 9:15 Teams arrive. Only students and coaches will be allowed in the gym until we begin the scrimmage at 11:15.  Parents may want to send $2-$3 with their child for snacks. Each team will be able to take a short break and we will have cokes, candies, water, chips, etc. available at our concession stands. 

 9:30 Welcome and introduction in the gym for coaches and students. We will show a quick presentation on the teams that will be participating. 

9:45-11:00 Each team will have a Robotics Ambassador assigned to their team and they will have an hour to make adjustments and practice. Coaches please take a break as needed; concessions are located outside of the gym by the restrooms. 

11:15-11:30 Welcome and team introductions to parents and families. (Coaches, please direct parents to sit behind the bleachers with their school name. Parents will be directed to walk around the perimeter of the gym and not able to cut across the gym floor).

 11:30-12:30 Scrimmage will begin. Each team will have the opportunity to participate and volunteers will be able to judge/score. We will have three sets and time in between for students to make adjustments to their robots and scrimmage again.

 12:30 We will have an awards celebration and each team will be honored with participation awards and coaches awards. We will also honor the Robotics Ambassadors with a small gift card to show our appreciation and a small thank you gift for the coaches.

Volunteer

We welcome volunteers for our event. If you would like to volunteer, please contact the Volunteer Coordinator April Holder at 812-288-4888 ext. 262. We are looking for Queuing, Referees and field re-set.

Emergency/Bad Weather Policy

Should inclement weather make it impossible to travel; please contact April Holder by phone (812-288-4888 ext. 262) as soon as possible.  Should the event be cancelled; please check your email before leaving for the event

Refund and Payment Policies

Event payments are expected when you register for the event and must be completed 3 weeks prior to the event date. Un Paid teams will be removed from the event to allow teams on my wait list to register. Please contact me if there are considerations to be made.

Refunds are granted in extreme cases only.
Refunds will be approved on a case by case basis within 2 weeks of the events completion.

Waitlist

0 teams are on the waitlist for this event.