Agenda

Saturday, February 22 (optional for teams in the area or arriving Saturday)

6:30   VRC Pits close, IQ Changeover

7:00   IQ Pits Open, Pre-event check-in and inspection

7:30-8:30   Skills Fields Open

7:30-10:00   Team Party

Sunday, February 23

7:30   Pits Open, Registration and Inspection

8:00   Drivers Meeting and Skills Opens

9:00   Opening Ceremonies

9:30-11:30   Qualification Rounds

11:30-12:30   Lunch Break

12:30-3:30   Qualification Rounds

3:45   Finals Matches

4:15   Awards

5:00   Pits closed, Cleanup

Volunteer

We Need You!

Many volunteers are needed to make this event a success. The Wisconsin VEX State Tournaments are run to benefit all VEX Teams in Wisconsin. As such we need all VEX Teams in Wisconsin to help make them successful and sustainable events.

There are lots of volunteer roles that need to be filled. There are also four seperate State Tournaments happening the same weekend, and we can use help at all of them. Consider volunteering for one of the events you are not participating in. That will give you more time at your event and help make the other events successful, too!

We expect all teams participating in the Wisconsin VEX State Tournament to register at least one volunteer to help at one of the events. More are welcome and encouraged to sign up. If every team can do this, we will not have any trouble getting enough volunteers for the events.

Volunteer Signup Links

Signup Link: https://signup.com/go/QAPtfqw

Judges and Referees

Volunteers to serve as Judges and Referees are also needed for all events. No experience is necessary to be a Judge or a Referee, but those with experience are encouraged to volunteer. These rolls mostly require an all-day commitment. The tournament can assist with hotel lodging for judge and referee volunteers that need it. Coaches and VEX alumni are encouraged to serve as judges for events that they do not have teams participating in. This is a great opportunity to learn how to help your teams improve as well as help teams in other programs.

Age Requirements for Judges and Referees

• All judges at the State Tournament must be adults (18 or older and out of high school)
• Referees/scorekeepers must be at least 15 years old

Judges Signup Link: https://signup.com/go/QAPtfqw (same as other volunteers)

Referree Signup Link: https://signup.com/client/invitation2/secure/3044025/true#/invitation (note this is for multiple events throughout the year - find the State Tournament section to signup for state)

If you have any questions about volunteering, please contact event coordinators Nathan Nolte ([email protected]) or Ron Lohse ([email protected]).

Emergency/Bad Weather Policy

Please check this tab for the most current information in case of inclement weather.

The safety of players, coaches, and volunteers is our first priority. This includes travel hazards in case of inclement weather. Every effort will be made to keep the event running on-time, but if necessary we may delay the start or postpone to the following day (depending on availability of the venue). 

Refund and Payment Policies

Refund Policy
Teams that need to withdraw from the event before the event deadline and produce an invoice showing payment will be refunded in full less a $5 processing fee at our earliest convenience.  Teams that withdraw between the event deadline and the day of the event will receive NO refund, unless as determined by the Event Partner that there are extenuating circumstances (these will be rare).

Date: 23-Feb-2020

Travel Info

https://fcexhibitioncenter.com/map-directions/

Parking info:

https://fcexhibitioncenter.com/parking/

The prefered hotel is:

Red Lion Paper Valley Hotel, Downtown Appleton

Hotel booking link: 

https://reservations.redlion.com/ibe/details.aspx?propertyid=15315&nights=1&checkin=02/21/2020&group=0220WVEX

Webcast

STEM Research

This season the STEM Research Project is presented as a 4-minute video plus 15 seconds of credits that the team records and uploads to SchoolTube, YouTube, or a similar online video platform. A link to the video must be submitted as instructed below by Friday, February 14. Follow these steps:

1. Please refer to the **STEM Research Project and Presentation** document from the REC Foundation. The document can be found in the VEX IQ Challenge Team Resources area at https://www.roboticseducation.org
2. Record the STEM Presentation as a video following the instructions in the STEM Research Project and Presentation document.
3. Upload the video to one of the online video resources following the instructions in the STEM Research Project and Presentation document.
4. Have the coach or another adult submit the video via email to Nathan Nolte ([email protected]) no later than Sunday, February 16 at 5:00 PM.
5. Since this is a World's Qualifying Event, the top 5 teams will present their project live in front of judges at the event. Those teams will be notified no later than Wednesday, February 19 that they will be presenting to judges at the State Event.
6. Only ONE submission allowed per team.
7. The winner of the STEM Research Project Award will be announced with the other judged awards at the event.

If you have questions about this process, please contact your REC Foundation Regional Support Manager. Refer to our website for contact information: events.vex.com/support