Agenda

Saturday, November 9, 2019

5:00 PM - 7:00 PM                    EDR & IQ Team Social

Sunday, November 10, 2019

9:00 AM - 11:00 AM                   Waialua Robotics Facilities Tours

11:00 AM                                    Pits Open

11:00 AM - 12:00 PM                 Lunch Break

12:00 AM - 2:00 PM                   Check-In, Inspection, Optional Skills Challenges

***ALL TEAMS MUST BE CHECKED-IN AND INSPECTED BY 12:30 PM***

2:00 PM - 2:15 PM                     Driver’s Meeting

2:15 PM - 2:45 PM                     Opening Ceremonies

2:45 PM - 4:45 PM                     Qualification Matches (Day 1)

5:45 PM                                      Pits & Fields Close

Monday, November 11, 2019

9:00 AM                                       Pits & Skills/Practice Fields Open

9:30 AM - 12:00 PM                  Qualification Matches (Day 2)

12:00 PM - 1:00 PM                     Lunch Break

***SKILLS TO CLOSE AT 1:00 PM***

1:00 PM - 2:00 PM                       Elimination Matches

2:00 PM - 2:30 PM                       Awards Ceremony

3:00 PM                                        Pits Close

Volunteer

All positions are currently open, if you would like to volunteer, please contact Cody Miyataki at [email protected].

Emergency/Bad Weather Policy

The event will not be cancelled due to bad weather except for a declared state or federal emergency.  No refunds will be given to teams who do not attend due to bad weather.

The event partner will contact teams if the event must be cancelled or postponed. Teams should make sure their contact information is up to date and includes both school and non-school phone numbers.

Refund and Payment Policies

Once a team signs up and registration is paid, no refunds will be given.  Teams must make payment prior to the event and will not be allowed to compete if payment has not been received.

We are able to take cash/check on the day of the event prior to team check in. If your team would like to do this, please send us a courtesy email to the event coordinator, Mr. Glenn Lee, at [email protected] prior to the payment deadline.  Checks can be made payable to "Friends of Waialua Robotics."

Date: 10-Nov-2019 - 11-Nov-2019

Travel Info

The tournament will be held in the Waialua High & Intermediate School Gymnasium.   This includes the pits, competition and practice fields, the judges room, and restrooms.

The STEM Robotics Facilities Tour is in several buildings on campus and will be led by student leaders.  The tour will start at the front entrance of the Gymnasium.  Please be there by 8:55 AM.  Tour will begin promptly at 9:00 AM.

The Team Social (both VEX IQ and VEX EDR) will be held in the School Cafeteria.  Games will occur in tents outside the main entrance to the Team Social.

Parking is in the lower area below the Gymnasium.  Entrance to the parking lot is off of Farrington Highway.

The nearest hotel is the Turtle Bay Resort (57-091 Kamehameha Hwy, Kahuku, HI 96731) https://www.turtlebayresort.com/.

Webcast

There IS a webcast for this event.

The link to the webcast is https://youtu.be/LaCT01owQsk

Please let your family, friends, and team know!

STEM Research

This season the STEM Research Project is presented as a 4-minute video plus 15 seconds of credits that the team records and uploads to SchoolTube, YouTube, or a similar online video platform. A link to the video must be submitted to the Event Partner no later than ONE WEEK BEFORE the tournament date. Follow these steps:

1. Please refer to the **STEM Research Project and Presentation** document from the REC Foundation. The document can be found in the VEX IQ Challenge Team Resources area at https://www.roboticseducation.org
2. Record the STEM Presentation as a video following the instructions in the STEM Research Project and Presentation document.
3. Upload the video to one of the online video resources following the instructions in the STEM Research Project and Presentation document.
4. Have the coach or another adult email the link to the video, including the team number and contact information for the coach, to the Event Partner no later than ONE WEEK BEFORE the tournament date:

   Glenn Lee <[email protected]>

5. Teams WILL NOT be interviewed by judges at the event, unless the event qualifies teams directly to VEX Worlds. Please refer to the STEM Research Project and Presentation document for details.
6. Only ONE submission allowed per team. If two or more video links are sent to the Event Partner, only the first link received will be considered.
7. The winner of the STEM Research Project Award will be announced with the other judged awards at the event.

If you have questions about this process, please contact your REC Foundation Regional Support Manager. Refer to our website for contact information: events.vex.com/support