Agenda

Registered teams will be given access to an appointment signup sheet.   Teams can schedule their inspection time and short blocks of time for their skills runs.  There will also be a waiting queue, where any team that is ready can go whenever there is an opening.  

The Zoom meeting will be open for inspections and matches at the following times:

• Thursday  5:30 PM to 7 PM 
• Friday 2 PM to 8 PM
• Saturday 9 AM to 2:45 noon

Awards begin at 3 PM on Saturday

Teams are encouraged to use the Thursday time to test their Zoom connection and get their robot inspected.

Volunteer

Looking for certified referees that can also act as inspectors. 

Emergency/Bad Weather Policy

If there is an emergency that results in the event being canceled all three days, then the entire event will be canceled and full refunds will be granted.

Refund and Payment Policies

Refunds are a lot of work for everyone.   If you have to cancel, how about a $20 donation?

Webcast

There will not be a public webcast, but participants will have access to a private Zoom meeting.

Team Schedules - Time Slots

Teams will have predefined times when they can attempt their skills runs.  The sign-up sheet for the predefined time slots is located here:  https://docs.google.com/spreadsheets/d/1Fe4m6QnbKiWn850DkaTXJhhqAvGv3sXTKosupD002-A/edit?usp=sharing

Once teams that are registered and paid they can select their time slots by editing the spreadsheet.   Each team can have one Friday time slot and two Saturday time slots.  

Each team gets up to 3 driving attempts and 3 programming attempts.  Teams can use as many of their attempts as they want within their time slot.  Be prepared to start right when your time begins.  This is Zoom call, so when your time is up someone else's time begins.  

Timeslot Reservation Rules

• Each team can select one yellow (Thursday), one green (Friday), and two blue (Saturday) time slots.
• The Thursday timeslots are intended for robot inspection and to make sure your Zoom connection works.  Thursday slots are only 5 minutes long.
• If a team is not present in the Zoom call during their time slot, they lose that time slot.  They can still perform runs by waiting in the queue.
• If a team is present but is not ready to start at their allocated time, then the team at the top of the queue will be able to make an attempt.  
• Teams are allowed to swap spots with each other on the spreadsheet, as long as both teams agree to the change.  
• All changes to the spreadsheet are tracked.

The Waiting Queue

• If a timeslot is open for any reason, or the team that had that timeslot finishes early then the next team in the waiting queue can make an attempt.
• The team at the top of the queue will be able to make an attempt and then get back in the queue.
• The MC will ask if the next team in the queue is ready, if they respond then they will get an attempt right then.  Otherwise, the MC will call the next team in the queue.