Best in Southwest ★ Florida ~ VIQ

Agenda

Volunteer

We need your help to make this a positive and rewarding experience for the students!

• Helping is easy and fun! Don't worry, we will show you what to do! Working the event is more fun and interesting then sitting around waiting for your student's next match!
• Volunteers should email our Events Coordinator Sammy Sissman with "Volunteer Best in Southwest" in the subject line. We will reply ASAP, and thanks in advance!!
• There are lots of different roles that need to be filled, visit volunteer roles for an overview.

Emergency/Bad Weather Policy

In case of severe weather (a hurricane, for instance) this event will be CANCELLED and your registrations refunded (less a $5 processing fee).

Weather notices or information about a possible cancellation will be posted here on events.vex.com!  Please inform your team and parents to check here for official updates from the Community School of Naples.

Make sure your team contact information is up-to-date in events.vex.com in the event we need to contact your team.

Refund and Payment Policies

Refunds will be issued in the case of an event cancellation or COVID-19 related issue or quarantine (less a $5 processing fee). Please only register robots/teams that intend to attend. Due to the limited space for events, we will not issue a refund for a 'no show.'

Health and Safety Policies

While we cannot guarantee that you will not be exposed during your visit, we are committed to making our venue as safe as possible in the midst of this COVID-19 pandemic. We appreciate your cooperation during this unprecedented time and ask that you Visit the CDC website for the latest information. The following participation standards do meet (and in most cases exceed) current Florida State guidelines.

Competition Safety Measures:

• Spectators will not be allowed on campus -- only registered teams and their coach/mentor.  (We are live-streaming the event!)
• Team pits have been relocated to outdoor covered breezeways and spaced far apart from other teams (exposure to COVID-19 is greatly reduced outdoors)
• Entry to competition building limited to the 2-student-driver-team plus 1 mentor (sitting distanced in bleachers) - allowed for each scheduled match time only
• Only the bare minimum number of persons (referees and certain volunteers) absolutely necessary to running the matches are permitted in the competition building
• Volunteers undergo temperature checks; wear face coverings; participate in new procedure training; and agree to report contact-tracing

Participant Requirements:

	Face covering required Everyone is required to wear a face covering at the event.		Temperature check required Temperature checks will be required before entering the competition building, anyone with a temperature of 100.4 degrees or greater will not be admitted.
	Wash hands often Wash your hands with soap and water often for at least 20 seconds.		Social distancing Practice social distancing and keep at least 6 feet (2 meters) between your team and others.
	Floor markings When present, please observe floor markings and posted signs specifying distancing and direction.		Avoid contact with people who may be sick Days prior to traveling to our event, limit activities that may expose you to friends or family members who are sick
	Use hand sanitizer when required Each time entering the competition area, you will be required to use hand sanitizer. (provided)		Follow volunteer direction Please follow directions from our volunteers and have patience as we work through these new event procedures.

Frequently Asked Questions

1. Where do I have to go to get my temperature taken?

   Participants will have their temperatures taken at the competition building entry checkpoint.

2. What will happen if someone has a high temperature?

   Any participant that has a temperature of 100.4 degrees or greater will not be able to enter the building and requested that the individual see a doctor, per CDC guidelines.

3. Will I be required to wear a face covering? What if I don’t have one?

   Yes. We are following CDC guidelines as well as local health protocols, and face coverings are required to participate in this event (indoors and outdoors). Please see details below on what is considered an appropriate face covering for your visit. If you do not have a face covering, we have them available for purchase. Also, children under the age of three are not required to wear face coverings.

4. What is considered an appropriate face covering?

   An appropriate face covering for a visit must fit the following criteria:

   • Must cover your nose and mouth and be secured under your chin
   • Must fit snugly against the sides of your face and be secured with ear loops or secured around your head
   • We recommend that face coverings be at least two-ply (consist of at least two layers). Also, a gaiter is considered an appropriate face covering as long as it covers your nose and mouth.

   .
   The following are NOT permitted at the event:

   • Face coverings with exhalation valves
   • Face coverings that are not secured with ear loops or secured around your head
   • Face coverings that include mesh material or holes of any kind
   • Face coverings that are unable to be secured under your chin, such as bandannas
   • Costume masks or veils, per our costume guidelines
5. Where can I purchase a face covering?

   A surgical mask-type face covering will be available for purchase.

6. What about face coverings when participants are eating?

   Participants must wear face coverings at all times, unless they are actively eating or drinking, and they must also be socially distanced from other travel parties while consuming their food or beverage.

7. What if I’m traveling from out-of-state?

   Visitors should be aware of and comply with government guidelines regarding travel restrictions and mandatory quarantines before visiting our campus.

Date: 6-Mar-2021

Travel Info

HAWTHORN SUITES NAPLES BY WYNDHAM #8 on Trip Advisor!

Rates for arrival on Friday night, January 22nd (1/22/2021):

• Please click for Online RESERVATIONS Booking by 1/8/2021 to get the discounted group rate!  Hot Breakfast included.
• Call in your reservation to the hotel directly at 239-593-1300 and asking for the group name:  The COMMUNITY SCHOOL ROBOTICS EVENT
• Additional information: please call Kimberly 239-593-2404  [email protected] or @ HAWTHORN SUITES NAPLES INFO