Ten Ton Robotics VIQC 2021 Holiday Special Robotics Tournament

Agenda

Tournament Date: Saturday, December 18th, 2021

NOTE: Due to COVID-19 policies and procedures, only student participants, their mentor / coach / teacher, and volunteers, are allowed inside the venue. No spectators please.

10:00 am Doors open

10:00 am - 10:45 am Check-In and Inspection (please sign up for a 7 minute presentation slot for Judging immediately upon arrival)

10:15 am - 12:30 pm Skills Runs

10:30 am - 12:30 pm Judging (please sign up for a 7 minute presentation slot for Judging immediately upon arrival)

12:30 pm  - 1:00 pm Lunch

1:00 pm - 4:45  pm  Qualification rounds

5:00 pm - 6:00 pm Finals and Awards

6:00 - 6:30  pm Clean up and headed for home

Volunteer

We are looking for various volunteers for this event please contact Mahesh Chugani at [email protected]

Emergency/Bad Weather Policy

In case of an incident or circumstance effecting this event, The event partner will undertake three notification strategies.

1. An advisory describing the situation (e.g. inclement weather) and the action being taken (e.g. event cancellation) will be posted to this RobotEvents event listing under this tab.  
2. The same information will also be e-mailed to all registered team coaches. Make sure your contact information is upto date in Robot Events.
3. Teams can contact the school directly (604-981-1100) ask for Mr Ablett or Dr. Chugani

Refund and Payment Policies

Refunds are available to teams that cancel one week before the event.

If less than one week to the event date refunds will be made on a case by case basis.

If you are cancelling with less than 1 week's notice and if another team can fill the orginal teams spot, then a full refund should  be available.

Health and Safety Policies

We will be following Ministry of Health and West Vancouver School District COVID-19 guidelines, in place at the time of the competition.

NOTES:

[1] Due to COVID-19 policies and procedures, only student participants, their mentor / coach / teacher, and volunteers are allowed inside the venue. No spectators please.

[2] All visitors (anybody who is not from West Vancouver Schools) are required to complete the West Vancouver Schools Premier Robotics Program  Visitors Sign In and Daily Health Check Questionnaire prior to entry into the building. Please click on this link -->  Visitors Sign In and Daily Health Check Questionnaire

As we get closer to the event, this page will be updated to the best practices we have in place at this time.

While at the event:.

• Please try to maintain physical spacing where possible.
• There will be hand sanitizer stations (but bring your own too).
• No spectator seating.
• Masks will be required indoors at all times.
• Lunches will not be available from the school like in the past. Please bring your own lunch. No eating in pit area.
• Please bring your own equipment to run your robot.

Date: 18-Dec-2021

Travel Info

https://goo.gl/maps/8bTjvdun14J2

West Vancouver Secondary School
1750 Mathers Avenue
West Vancouver, British Columbia V7V 2G7
Canada

Judging Format

In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Each team will have 7 minutes (on a timer) to present to Judges.

When you arrive, please immediately sign up for a judging time slot between 10:30 am - 12:30 pm. The slots will be filled on a first come first served basis.

To ensure you get a time slot for judging, please sign up before 10:15 am.

IMPORTANT: Please arrive a few minutes early for your time slot for judging. If you miss your allocated time, we may not be able to reschedule it.

Event Partner Payment Address

West Vancouver School Dist #45 - Robotics

1750 Mathers Avenue

West Vancouver, B.C.

V7V 2G7