Agenda

Agenda (Subject to change)

7:30 AM Facility Open to Teams

8:00 AM Opening Ceremonies

8:30 AM Teamwork Challenge Matches / Skills Field Open

2:00 PM End Teamwork Challenge / Skills Close

2:30 PM Begin Finals Matches

3:30 PM Awards Ceremony

Last updated 2/3 to revise match schedule time slots.

Volunteer

Thank you for your interest in volunteering at this event.

Please contact the event partner through email: [email protected] to request additional information.
Please note that all volunteers are subject to the health and safety guidelines for COVID-19 which includes mandatory vaccination. 

Emergency/Bad Weather Policy

If the event is cancelled due to an emergency or bad weather by the event partner, teams will be refunded the registration cost less the $5 fee assessed by the RECF. 

Teams will be informed of the cancellation through their designated primary contact via email. Please make sure your contact information on RobotEvents is up to date.

Refund and Payment Policies

Participants/teams denied entry based on the health protocol / requirements will not be refunded.

No refunds will be provided except for in the unllikely situation that the event must be cancelled due to an emergency or bad weather. If the event must be cancelled due to bad weather or an emergency, teams will receive the cost of registration minus the $5 RECF processing fee. 

Health and Safety Policies

Updated 2/17: Includes Lumisight registration information

Updatedd 2/3: Includes clarification on acceptable vaccination status and negative covid-19 tests.

Health Guidelines & Admittance Policy

This event will follow the local health and safety guidelines of the County of Hawaii that are applicable at the time of the event. These guidelines are subject to change and we will do our best to inform you of any new requirements.

At this time, please be aware that this event requires:

1. All persons must wear a face-covering while on the event site premises that covers both the mouth and nose unless eating or drinking in the designated areas.

2. All persons must provide one of the following at the entrance to the event site:

   1. Proof of complete vaccination.
      Updated 2/3: Clarification on complete vaccination - Complete vaccination at this time indicates that 2 doses of the vaccination have been completed and does not include the booster shot at this time.

   2. Proof of a covid-19 test with negative results taken no earlier than 48-hours prior to the event date. 
      Updated 2/3: The COVID-19 test must be a PCR/Laboratory Based Test; rapid tests cannot be accepted.

3. All participants will be regularly asked to use hand sanitizer when interacting with high-touch surfaces.

4. All participants will submit to a temperature check prior to entrance.

Participants that are exhibiting covid-19 like symptoms will not be allowed to enter the facility. Symptoms include: Fever (higher than 100°F or hot to the touch), Chills, Cough, Shortness of breath or difficulty breathin, Fatigue (tiredness, weakness), Muscle or body aches, Headache, New loss of taste or smell, Sore throat, Congestion or runny nose, Nausea or vomiting, Diarrhea 

Each teamʻs coach will be responsible for collecting and maintaining all students' documentation, including (but not limited to) field trip permission forms, emergency contact information, vaccination status, lab-based test results. 

• Adult coach/mentor must show proof of full vaccination or a negative result of a COVID-19 test administered within 48 hours of the event

The event partner reserves the right to refuse entry to any participant or individual that does not comply with the health and safety protocol outlined above. No refund will provided to refused entries.

Date: 5-Mar-2022

Travel Info

Hotel Accomodations

• Grand Naniloa Hotel
• Hilo Hawaiian Hotel

At this time we do not have any special offers or reservation holds with these hotels. 

Webcast

If the livestream goes down due to connectivity issues this page will be updated with a new link and the old link will be expired.

Easy share Live stream link:

https://bit.ly/2022hawaiivexiq

Alternate URL:

https://youtu.be/IsDItF3IXs8

Judging Format

Updated 2/17: Added submission timeline for engineering notebook; Added remote interview date / expected time; Added guidelines for successful remote interviews.

Updated 2/7: Revised language used to describe judging process. 

Updated 2/3: At this time, we have made the following changes to our judging and engineering notebook submission process. If we need to amend these plans due we will inform you through your contact email on robotevents.

Team Interviews

The Hawaii State VEX IQ Championship for Elementary School will conduct remote interviews one week prior to the tournament date via zoom.
While we are not ready to release the official schedule for interviews, please ensure that your team will be able to participate in a remote interview on Sunday, February 27, 2022 from between 10:00AM - 1:00PM. Each interview will take approximately 20-30 minutes in length; your team will only need to show up for your scheduled time slot. During the interview your team may be asked questions about their engineering design process, decision making, programming, game strategy, research process, or learning and discoveries while constructing your VEX IQ Robot. 

An adult mentor  will be required from your host organization will be required to sit in during the interview to ensure the safety of students connected to the ZOOM call. Please ensure that your organization continues to practice and adhere to the health and safety protocolof your remote location.

The judges may schedule an additional in-person interview at the event site

An adult mentor is required to sit in through the entire duration of the remote interview but should not talk or participate in discussion. We will release the official interview time slot schedule and the zoom room link within the next week once we have confirmed which teams are attending. 

We recommend the following interview set up:

• Quiet environment / Omnidirectional microphone – we recommend using an omnidirectional microphone set in the middle of all of your participating students.  Choose a location with minimal background noise.

• Stable/Reliable internet connection – use hardwiring if possible so that you will not lose connection during the interview.

• Mounted Web Camera – avoid using handheld mobile phones as it is disorienting to the judges evaluating your interview.

• Display Table – have your robot ready and with you so that your team can answer any specific questions the judges have about your design.

• Demonstrate proper health and safety guidelines during your interview.

During the interview your team will be scored by a panel of respected industry professionals using the official VEX IQ Team interview scoring rubrics. You can help prepare your teams for a successful interview by reviewing the scoring rubrics with them ahead of time; however, please keep in mind our judges have an astute sense for authentic student responses. Always remember that we are striving for student-centered teams!

Will there be any in-person interviews? Can I choose to have an in-person interview instead?

At this time all initial interviews will be scheduled remotely. In-person interviews will only be used to further evaluate teams that have already completed a remote interview.

What should I do if I cannot make my timeslot?

Time slots are assigned by the judge advisor based on the judges’ availability and schedule. We ask that teams make every effort to make their assigned slot; please contact us immediately if there are extenuating circumstances which prevent you to do so.

Why are we conducting remote interviews instead of in-person interviews?

In order to accommodate more students in-person at the state championship we have asked many of our judges (and behind the scenes volunteers) to participate remotely. This allowed us to increase the team participant limit to four students; however, we still need to evaluate your teams! The remote schedule allows us to have all team members participate in the interview process.

Engineering Notebooks

Teams should expect to submit a physical copy of your engineering notebook on the day of the event at the time of check in (or no later than 8:00 AM). Teams with digital notebooks should be prepared to submit a printed, physical copy of their notebook including all applicable timestamps/records of revision history that you wish to include. We will not accept flash drives.