Agenda

Wednesday, November 19th

**Each team will get 4 matches on Day #1

**Skills will be open from 12:00 PM - 6:30 PM on Day #1.

Thursday, November 20th

**All teams will get an additional 5 matches on Day #2, for a total of 9 qualification matches each.

**Skills will be open from 8:45 AM - 2:30 PM on Day #2

Volunteer

CLICK HERE FOR VOLUNTEER SIGN UP LINK

Be a part of the excitement by joining the team of volunteers who will help in a variety of ways to make this event a success for the students involved!  You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Lunch will be provided for all full-day volunteers.

Want to find out more about volunteer roles and expectations? Visit the REC Foundation Knowledge Base at REC Foundation > Volunteers to check out position descriptions and find volunteer training materials.

Please use the following link to register if you would like to help volunteer in some capacity at the Show Me Gateway event this year.

Emergency/Bad Weather Policy

Teams will be notified at least 48 hours prior to the event if there is a weather concern for the event.

Refund and Payment Policies

If the Event Partner cancels the event: 

Your registration fee will be refunded minus the fees robotevents.com charges. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Your registration to this event commits the Event Partners to set costs. Therefore, no refunds can be given.

Payment

Registration fees are due within two weeks of registration or by October 31st, 2025, whichever comes first.  Any teams that fail to pay registration  within these guidelines will be moved to the waitlist and the spot will be opened up to other teams.  

Date: 19-Nov-2025 - 20-Nov-2025

Travel Info

✈️ If you are flying, the closest airport to the competition venue is St. Louis Lambert International Airport (STL) -  only 15 minutes away.

Webcast

The event will be streamed live on the GSA Robotics YouTube channel.

Judging Format

• Digital Engineering Notebook Submissions 
  • Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
  • Innovate form must also be submitted correctly in the digital submission to be eligible for Innovate Award.
  • The notebook submission deadline is Friday, November 7, 2025,  at 4:00 PM EST.
  • Notebooks must be submitted on time, and the correct permissions must be granted for the team's journal to be judged.
• In Person Team Interviews:
  • Team interviews will be conducted in-person at the event.
  •  All teams will have the opportunity to be interviewed at least once.  Some teams may receive second interviews if the Judges need additional information. 

Judges will be working in accordance with the Judge Guide, which states that "All teams being judged for an event should be judged in the same format to ensure consistency in the judging experience."   

Please refer to the Guide to Judging for all judging and Engineering Notebook information, criteria, procedures, rubrics, etc. 

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems.
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period.
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period.
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner).
  • Signature Event Early Bird Registration will open 16 weeks before the event at 12:00PM EST.
    • Note: Modifications to this may be made for events in August and September.
  • Standard Registration will open 14 weeks before the event at 12:00PM EST.
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for. 
    • The Event Partner must be the Primary Coach for the teams they are registering.
• Team Swapping is not allowed within 4 weeks of the event.

Our Sponsors

Show Me Gateway Signature event is powered by the partnership of three schools -  Gateway Science Academy of St. Louis, Reeds Spring Schools, and Frontier Schools.

Thank you to our sponsors!

The Josh Seidel Memorial Foundation: https://www.joshseidel.org/

Concept Schools: https://www.conceptschools.org/

Email Updates for Teams

As we get closer to the competition date, we will be sending email updates to keep teams informed about event details.

Please click the link HERE to view the emails that were sent out so far.

Apparel

We are partnering with Fine Design to offer on-site apparel. You’ll have the option to create custom designs on site.

Event Policies

Practice Fields:

   We support the REC Foundation's Student Centered Policy. To help create an experience similar to VEX Worlds, our event will have six (6) closed practice fields available for students only. 

     - It will be monitored by volunteers and timed for 6-8 minute rotations depending on the length of the line.

     - Team members should have every opportunity to collaborate and determine what they believe is the best approach and strategy for their alliances.

     - During finals, the practice fields will be prioritized by match order.

Field Resetting

   - After teams have agreed and saved the scores, they will be expected to reset the fields. This will be verified by the referee and/or the field volunteers. However, each team is expected to make sure the field is correct before the "Thumbs Up" signal is given to the referee.

Hotel Information

Update:

The hotel (Embassy Suites By Hilton St. Charles) we partnered with for the group discount has run out of rooms.

We recommend Drury Plaza Hotel St. Louis St. Charles

In case you need alternatives, please check the link below:

https://www.discoverstcharles.com/places-to-stay/hotels/

These hotels come recommended by the Convention Center as well.