Agenda

Thursday, November 13, 2025

Dinner TBD, Will post update as soon as we have confirmation.

Friday, November 14, 2025

7:30 am Doors Open, Team Check-in
7:45 - 8:30 Team Inspections
8:45 - 9:00 Opening Remarks
9:15 - 9:30 Drivers Meeting
9:30 - 12:00 Qualifying Matches
12:00 - 12:30 Lunch
12:45 - 3:00 Interviews and Skills

Saturday, November 15, 2025

7:30 am Doors open, Team check-in
8:00 - 9:30 Complete Qualification Matches & Skills
9:30 - 10:00 Alliance Practice
10:00 - 10:45 Finals Matches
11:00 - 11:30 Lunch
11:45 - 12:15 Skills open
12:30 - 1:00 Presentations
1:00 - 2:00 Awards

Skills include:

Up to 3 attempts at Driving Skills

Up to 3 attempts with Autonomous 

Cultural Display and Sharing:

We desire for Native American teams to learn more about each other's culture.  Teams are encouraged to wear traditional attire and display the following to feature their community's culture.

Team introductions: will be displayed on Thursday night at the welcome dinner.  Please send a one powerpoint slide with the following for for your team introduction

• Team picture
• Team name
• Team number
• School
• Town/City/State
• Tribe

Cultural Poster: Each team will complete a poster that will be hung in the back of the team pit area. The poster should be 3 feet by 4 feet (you can use standard butcher paper or poster board) and include the following: 

• VEX Team Number: 
• School Name and Location:  A picture would be great.
• Tribal Seal: Depiction or explanation of the tribal seal(s).
• Traditional Language: How to say “Hello” or “Welcome”  in your tribal language.
• Traditional Food: Tell about a food that is traditional for your culture.
• Historical Fact: At least one interesting historical fact about your tribe(s).
• Cultural Artifact: Depiction or picture of a material item associated with your tribe(s).

Traditional Dress: Teams are encouraged to wear traditional dress to the opening dinner on Thursday, November 13th as well as during the competition days.  

Volunteer

If you'd like to help, please contact:

Trish Miller, [email protected], 928-940-0382
Catalina Carrillo, [email protected], 928-933-2957

Emergency/Bad Weather Policy

The event will continue unless an emergency occurs.  If an emergency disallows the event to proceed on the scheduled date, other dates may be considered; however, likely it would be cancelled and payments refunded (minus a $5 processing fee).  With it being indoors and limited travel required, there should not be an issue with weather.

Refund and Payment Policies

If the Event Partner cancels the event: Refunds will be issued in the case of an event cancellation (minus a $5 processing fee).

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Please only register robot teams that intend to attend. Due to the limited space for events, we will not issue a refund for any other reason.

Date: 13-Nov-2025 - 15-Nov-2025

Travel Info

Welcome dinner will be on Thursday, November 13th. Location TBD.

The tournament will take place on Friday, November 14th and on Saturday, November 15th, and will be hosted at the Chief Alchesay Activity Center in Whiteriver, AZ. 

Whiteriver is 25 miles south of Pinetop-Lakeside, Arizona.  Show Low is immediately North of Pinetop-Lakeside.  Whiteriver is at 5164 ft elevation and Pinetop at 6, 804.  It is a very scenic drive between the two with trees in their final stages of changing color.

If you have any questions concerning travel or lodging, please contact Trish Miller, [email protected], 928-940-0382.

Webcast

https://www.facebook.com/share/v/1K4akTQXgT/?mibextid=wwXIfr

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.