Agenda

The following is the tentative agenda and may be subject to change:

7:00am Doors open for volunteers

7:30am (A) Registration & Inspection Begin

             (B) Pits open / Practice Fields Open

             (C) Skills matches open for any registered and inspected teams

Teams not checked in by 8:15am will be dropped from the tournament. 

8:30am Event Meeting - mandatory for all teams (Skills matches paused)

8:45am Team Challenge Qualification Matches begin (Skills matches resume and continue through Team Challenge matches)

12:00pm Team Challenge Qualification Matches break for lunch. Lunch Break from 12 to 1pm - Skills matches will continue through lunch break (as Referees are available, but please try to get all your Skills attempts done before lunch). 

1:00pm Team Challenge Qualification Matches resume. Skills matches close (no exceptions)

3:30pm Team Challenge Qualification Matches end.

3:45pm Finals Matches & Awards Presentation (all teams)

4:15pm Tournament Closes

**We have a hard stop for team check-in at 8:15am. Teams that do not check in by 8:15am will not be allowed to participate and refunds will NOT be issued. The EP can be contacted at: Rick Taylor 650-679-3999**

Volunteer

Our tournament relies on youth and adult volunteers!

We need your help to make this a great event and we welcome help from parents, grandparents, students, and community members. 

Please use this SignUpGenius site to volunteer: TBD

Emergency/Bad Weather Policy

Event will take place, rain or shine. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your robotevents.com account as this is the information that will be used to contact your team.  

Refund and Payment Policies

Payment:

• Primary and Secondary Coaches will be contacted by email 3-weeks prior to the event to remind them to complete payment within a week. Make sure this contact information is up-to-date.
   
• Teams that registered but have not paid or submitted a valid PO 2-weeks prior to the event will be sent a final reminder to immediately complete payment.
   
• If full payment is not received within 24 hours of this second reminder, non-paying teams will be removed from the event and those spots opened up for waitlist teams, unless a special arrangement has been made with the Event Partner.
   
• If payment of fees is a hardship for a team, please reach out to the Event Partner to explain the situation. In extraordinary circumstances, we may be able to make special arrangements to waive some or all of the fee.

If the Event Partner cancels the event: 

• Refunds will be issued minus $5 per team. This fee is imposed by RobotEvents.

If a team completes registration for the event then chooses to withdraw or not attend:

• No refunds will be granted because the organization incurs expenses upfront to organize the event.
   
• Upon request, we may consider moving the team to the next event that we are hosting in the season, if there is one.
   
• Team swaps/trades will only be permitted until the week prior to the tournament date.
   
• Teams are responsible for their own transportation, food, hotel costs and other such expenses.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.