VEX Events
 
VEX Robotics

VEX IQ Robotics Competition- Clash at the Bear's Den

MS Teams Only

Date
17-Jan-2026 Add to Calendar
Event Code
RE-VIQRC-25-1708
Program
VEX IQ Robotics Competition
Event Type
Open Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
30
Spots Open
2
Event Region
Tennessee
Max Registrations per Organization
6
Early-Bird Registration Opens
2-Sep-2025 12:00 EDT
Standard Registration Opens
6-Dec-2025 12:00 EST
Registration Deadline
7-Jan-2026 00:00 EST
Payment Deadline
15-Dec-2025 12:00 EST
Price
$50.00
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

West Hills Elementary is excited to offer its 3rd annual Battle at the Bear's Den event at Bearden Middle School (1000 Francis Road, Knoxville, TN 37909.)  on Saturday, January 17, 2026. The event is open to middle school teams. Thank you to Bearden Middle for allowing us to use their facilities and their help!

Teams must be checked in by 8:30 am on the day of the event so that the match schedule may be printed. Teams must contact the event partner if they are running late or they will be removed from the team list for the event. 

Registered teams will receive an e-mail prior to the event with event details including parking and lunch information.

 

Grade Level: Middle

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

 

Grade Level: Middle

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 17-Jan-2026

Venue/Location:
Bearden Middle School
1000 Francis Road
Knoxville, Tennessee 37909
United States

Contact the Event Partner

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Agenda

Battle at the Bear’s Den Agenda 2026

 

7:30-8:30 Check-In and Inspections (Teams must be checked in and have their bots inspected during this time frame.) 

 

8:30 Driver’s Meeting

 

8:40 Welcome Visitors in Gym

 

8:45 Skills Tables Open (Regular Fields will also run skills until 9:20-last teams on reg fields for skills)

 

9:30-12:00 Qualification  Matches (Teams must be queued up and ready to go. We will not wait for missing teams.)

 

12:00-1:00 Lunch (Pre-ordered lunches or kids may bring their own lunch.) Announcement will be made if the skills fields open back up before 1:00

 

1:00-2:00 Qualification Matches Continue (Teams must be queued up and ready to go. We will not wait for missing teams.)

 

2:30 Finals (All teams should be in the gym and ready to go. We will not wait for missing teams.)

 

3:00 Awards 

 

*Times are subject to change based on unexpected circumstances.

 

**Team numbers will be announced twice in the gym and if a team is not at their assigned field, the match will proceed without them. The queue is a great opportunity for alliances to discuss strategies while they are waiting for their match.

Thank you for your cooperation and understanding!

 

Volunteer

We need lots of volunteers to make this all day event happen. Please consider volunteering. No prior experience is necessary. Email [email protected] to sign up. We will provide any training needed and we will also provide lunch to full day volunteers. We are happy to sign volunteer forms for high school or college students for their time spent volunteering.

Emergency/Bad Weather Policy

Emergency/Bad Weather Policy

In the event of bad weather, updates will be made by email.

We cannot refund the REC Foundation fee associated with the event.

Refund and Payment Policies

If the Event Partner cancels the event: 

Emails will be sent out with reimbursement information. We cannot refund the REC Foundation fee.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

  • Teams that withdraw from registration more than 15 days from the event will be refunded minus the five-dollar REC registration fee.  Teams that withdraw less than 15 days prior to the event will not be given a refund.
  • Fees must be paid by December 15, 2025 prior to the event. If you are bringing a check day of please contact Heather Gray at [email protected].
  • Schools with outstanding invoices will be waitlisted for all events until payment is received.

Judging Format

 

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.