Agenda

Agenda for the first three league sessions, the Qualifying Sessions:

3:30-4:00 PM  Doors open. Set up
3:30-3:45 PM  Volunteers check in
4:00-4:30 PM  Teams check in
4:00-4:45 PM  Robot Inspection
4:45-5:00 PM  Opening Ceremony/Event Meeting/Announcements
5:00-7:00 PM  Teamwork Practice and Qualifying Matches
7:00-7:30 PM  Teams depart. Tear down. Doors close

Agenda for the last league session, the Championship Session:

3:30-4:00 PM  Doors open. Set up
3:30-3:45 PM  Volunteers check in
4:00-4:30 PM  Teams check in
4:00-4:45 PM  Robot Inspection
4:45-5:00 PM  Opening Ceremony/Announcements
4:15-7:00 PM  Robot Skills Matches and Follow-up Judging
7:00-7:45 PM  Teamwork Finals Matches and Awards
7:45-8:15 PM  Teams depart. Tear down. Doors close

Volunteer

The league needs at least six trained key volunteers who can attend all four sessions plus a trained backup available for each position:

• 1-2 Robot Inspectors, Queue Crew
• 1 Emcee
• 1-2 Head Referees (certified, age 16+)
• 2 Scorekeeper Referees (age 15+)
• 1 VEX TM Computer Operator

Each team is asked to provide at least one volunteer for at least one session:

• 1-2 Check-in, Queue Crew (one adult, second can be student)
• 1-2 Field Reset (students)
• 1-2 Practice Field Official (one adult, second can be student)
• 6-9 Remote Judges (adults, in January before Championship Session only)
• 3 In-person Judges (adults, Championship Session only)
• Younger judges age 16+ can be paired with adult Judges age 18

Volunteers can be scheduled prior to or at the first League Session.

A brief overview of the volunteer roles is available online at: 
https://kb.roboticseducation.org/hc/en-us/articles/4969327789207-Volunteer-Roles-Available

Other volunteers are welcome. Please contact an Event Partner or Event Sponsor.

Emergency/Bad Weather Policy

If any session has to be cancelled, we will offer an additional session.

If league events can’t be held in person indoors, we will explore the possibility of holding the remaining league sessions in person outdoors. If league events can’t be held in person indoors or outdoors, then we will try to convert the remaining league sessions to Live Remote Tournaments. Skills events must be held in person, but it is possible to schedule one team at a time, to hold events outdoors, and to schedule events on weekends in January for better light and temperatures.

If teams are not allowed to meet in person, then teams will be encouraged to try VEXcode VR and to compete with the new VIQC Virtual Skills in VEXcode IQ:
https://www.vexrobotics.com/get-started/vex-vr-skills.

The Event Partner will contact teams if any league sessions must be rescheduled or modified. Teams should keep their contact information up to date on RobotEvents.com and include both school and non-school phone numbers.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refunds minus any processing fees paid will be provided if the event is cancelled prior to the first session. After the first session, partial refunds may be made at the discretion of the Event Partner.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Full refunds minus any processing fees will be available until one week before the first session. After that, refunds based on special circumstances may be made at the discretion of the Event Partner.

Judging Format

All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents. Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.

Teams will be invited to submit Digital Engineering Notebooks online and to schedule Remote Judging interviews by Monday, December 22, 2025, the first day of Winter Recess. Remote Judging Interviews will be held in January before the final league session.

Details posted 12/02/25:

By Remote Judging Due Date: Monday, 12/22/2025
     Submit Remote Judging Sign-Up Form at tinyurl.com/26-RJ-Montague
     Submit Link for Digital Engineering Notebook at RobotEvents.com, My Account
     Submit Online Participant Release Forms at RobotEvents.com, My Account

Remote Judging Team Interview Schedule:
    Wednesday  01/28/2026  4:00 - 8:00 PM
    Monday        02/02/2026  4:00 - 8:00 PM
    Tuesday       02/03/2026  4:00 - 8:00 PM
    Sunday         02/08/2026  4:00 - 8:00 PM

Final league session:
    Wednesday  02/11/2026  4:00 - 8:00 PM

Important Notes:

• Each team must submit a Remote Judging Sign-Up Form by the Due Date to be scheduled for a Remote Judging Team Interview.

  • The Sign-Up Form includes coach and alternate contact information.
  • The Sign-Up Form includes a link for a Team Photo.
    • The Team Photo should include students, coaches, mentors, and your robot with license plate visible.
  • The Sign-Up Form includes the team’s schedule preferences for Remote Judging Interviews in two-hour blocks.
• Each team must submit a Link for their Digital Engineering Notebook by the Due Date to be eligible for all judged awards except Judges Award.
  • Teams that created hardcopy Engineering Notebooks can convert them to Digital Engineering Notebooks. For example:
    • Scan each page and submit them as a PDF (preferred).
    • Photograph each page and submit them as a Photo Gallery.
• All Remote Judging Interview participants (students and one adult) must submit the online Participant Release Form by the Due Date.
  • Your team members should have already done this if your team attended any previous events.
  • Any team member who does not have a Participant Release Form on file might not be allowed to participate in a Remote Judging Team Interview.
  • If the adult team member does not have a Participant Release Form on file, the team might not be allowed to participate in a Remote Judging Team Interview.
• The Remote Judging Interview Schedule will be available a few days after the Due Date.
  • Link to schedule: tinyurl.com/26-RJ-Sched
  • Teams will be notified by email when the schedule is posted.
• Remote Judging Team Interviews will be conducted using Zoom Breakout Rooms.
  • Link to Team Interview Zoom meeting: tinyurl.com/26-RJ-Interview
    • Or join Zoom Meeting at zoom.us
      • Meeting ID: 819 5847 0902
      • Passcode: RJ2026
  • Team members will not be allowed to Chat or Share Screens during Remote Judging Team Interviews.
  • Team Interviews will be limited to 10 minutes.
  • Team Interviews will follow a script based on the Team Interview Rubric.
  • Team members should be prepared to show judges their robot construction and the most creative features of their robot.
• The Engineering Notebook Rubric and Team Interview Rubric are in Judging Documents with the Guide to Judging and Judging Resources.
  • Link to Judging Documents: tinyurl.com/26-RJ-Docs

For additional information, contact LeRoy Nelson at [email protected]  or  310-529-4637.