Agenda

Here is the agenda to follow for the day. Remember, things can happen (technology not work, shortage of refs, volunteers) that can lead to adjustments to the schedule. The schedule is a guideline on how the tournament will look for the day if everything stays on time. 

7:00 am - Volunteers arrive 

7:30 am - Doors open to the public and coaches/teams 

7:30 am to 8:45 am - Event Check-In/Registration/Compliance Check 

9:00 am - Opening Ceremonies 

9:30 am to 12:00 pm - Matches/Skills Start 

12:00 pm to 1:00 pm - Lunch Break 

1:00 pm  Matches continue 

2:30 pm Skills Closes 

3:30 pm - Alliance Selection/Finals/Awards 

5:00 pm - Venue Closes 

Volunteer

Event volunteers are the heart and soul of VEX competitions.  

We rely on Referees to keep things fair, Emcees to keep things exciting, and Queuers to keep things on schedule! Volunteering at a VEX competition is easy to learn, fun to do, and rewarding for everyone involved. 

Please click on the link below for more information on volunteer roles. 

Volunteer Roles Available – REC Library (roboticseducation.org) 

If interested in volunteering, please email [email protected] in order to organize where help is needed the most for this event. 

Emergency/Bad Weather Policy

In the event of an emergency or bad weather, the event may be canceled. 

In any event, teams will be contacted as soon as possible with the information. The event partner will contact teams if the event must be postponed. Teams should make sure their contact information is up to date and includes both school and non-school phone numbers. 

Please check your email the day before and the morning of the tournament (before leaving). 

Refund and Payment Policies

If the Event Partner cancels the event: 

Team contacts will be notified by email about how to receive a refund 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Teams must complete payment within two weeks of registering, if payment is completed and a team cannot make it no refund will be given.  

**If you have to cancel last minute please let us know in case we need to adjust the rosters or schedule. 

Date: 10-Jan-2026

Travel Info

We will have concessions provided by Jacket Bands. As soon as we have concession lists and prices, we will email teams with what items will be sold. We will also attempt to get the Coffee truck to come back for the event as well. Stay tuned for emails. 

Parking maps and maps of the events will be emailed close to the event.

Judging Format

Digital Engineering Notebook Submissions

Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. The submission deadline for the Engineering Notebook for this tournament will be January 4, 2026, in order to have time to review before our Event. 

In-Person Team Interviews:

Team interviews will be conducted in person at the event. Teams will have from the start of Qualification matches to the last Qualification match to meet with the judges to conduct their interviews. Judges will not run around pits to try and find teams as space is extremely loud and limited. If teams miss their interview, they will not be interviewed. We will try to run the process as effeciently as possible and notify teams if any changes need to be adjusted to the schedule.