Agenda

Our schedule for the day is approximately as follows:

8:00am - Doors Open

8:00-9:00am - Team Check In

8:00-9:15am - Inspection (Drop off Engineering Notebooks at Inspection. No Digital Notebooks or Thumbdrives will be accepted) / All fields open for teams to practice if they have passed inspection.

9:20am - Coaches Meeting

9:30am - Opening Ceremonies 

9:45am-Qualification Schedules Distributed - Skills Fields open / Practice

10:00-12:00pm - Morning Qualification Matches / Skills Open

12:00pm-1:00pm - Skills Fields Closed / Lunch Break 

1-3:00pm - Skills open / Afternoon Qualification Matches 

3:00 approximately - Skills Closed (after last qualifying match)

3:15pm - Finals matches and Awards

4:00pm - Pack up and Depart. Have a safe trip home!

**All times are EASTERN and are subject to change based upon how many teams we have competing**

Volunteer

Please contact Barry Atwell at [email protected] if you are interested in volunteering

Emergency/Bad Weather Policy

Although we do not plan on having inclement weather we know we live in Indiana and the weather changes whenever it wants to! Please know that we will do everything in our power to host the competition on the scheduled date. In the event of bad weather for traveling in the morning we may initiate a 2 hour delay to the start time. Although it makes it inconvient and the event runs later, our end goal is to host the event for the students on the date planned. In the event that this tournament cannot take place due to inclement weather registration fees will be returned minus $5.00 for administrative fees and postage. 

Refund and Payment Policies

Refund and Payment Policies

Payment Deadline is September 20, 2025. 

UNPAID TEAMS MAY BE MOVED TO THE WAITLIST ON THIS DATE AND TEAMS ON THE WAITLIST WILL BE MOVED INTO THE COMPETITION. IF THIS IS AN ISSUE FOR YOUR TEAM CONTACT US BEFORE THIS DATE TO MAKE ARRANGEMENTS.

All teams need to be present and checked in prior to the start of the competition (no later than 9:00am). Refunds will not be issued to teams who arrive after competition rounds have begun.

If the Event Partner cancels the event: 

In the event that this tournament cannot take place and is forced to be canceled teams will receive a full refund minus $5 REC fee. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

There will be no refund.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.