Agenda

Saturday - 2/14/2026

7:00 am Doors open for volunteers
7:30 am Doors and pit areas open
8:00 am Registration and inspection begins
9:00 am Driver meeting

9:10 am Opening ceremonies
9:15 am Qualifying matches begin
12:00 pm Lunch
12:45 pm Qualification matches continue
2:45 pm Finals Matches Begin
3:30 pm Closing Ceremomy and Awards
3:45~4:30 pm Clean Up and Pack Up
5:00 pm Competition event doors close

Volunteer

Volunteers are appreciated. If you or if you have a group that wishes to volunteer, contact Lewis Chappelear at [email protected] or Edwin Nolasco at [email protected].

Volunteer Roles Avaliable

• Field Reset (great for those younger sibilings that came to watch the event)
• Inspector
• Judge
• Queuing
• Referee

To learn more about these roles please visit the RECF Volunteer Roles Overview Guide

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed.  Please make sure your team contact information is up to date in RobotEvents.com in the event we need to contact your team.

Refund and Payment Policies

If the Event Partner cancels the event: 

Event payments for each team can be used for any future event offered by the event organizer. Event registration payments will also roll over in case of any date changes for an event. Due to financial restrictions of the organization, monetary refunds cannot be issued.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Event payments are expected when you register for this event and must be completed a minimum of one week prior to the event date.  Unpaid teams will be removed from the event, allowing space for teams on the wait list.  Due to the financial commitment on the part of the event venue, no refunds will be possible. Thank you for your understanding. It is essential that all teams check in before 8:00 am.

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply. Please see the Remote Judging section of the Guide to Judging for more information.

All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents. Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.

JUDGING FORMAT:

All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents. Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.

By Remote Judging Deadline: Monday, 2/2/26, 5:00 PM 

• Submit Remote Judging Sign-Up Form at tinyurl.com/26-RJ-Monroe (SIGN UP BY MONDAY  2/2/26)
• Submit Link for Digital Engineering Notebook at RobotEvents.com, My Account (DUE FRIDAY 2/6/26)
• Submit Online Participant Release Forms at RobotEvents.com, My Account

REMOTE JUDGING TEAM INTERVIEW SCHEDULE:

• Tuesday,   02/10/2026, 4:00 PM - 8:00 PM
• Thursday. 02/12/2026, 4:00 PM - 8:00 PM

TOURNAMENT:

• Saturday,  02/14/2026, 8:00 AM - 3:45 PM
  • Follow-up Team Interviews during Qualification matches

IMPORTANT NOTES:

• Each team must submit a Remote Judging Sign-Up Form by the Remote Judging Deadline to be scheduled for a Remote Judging Team Interview.

  • The Sign-Up Form includes coach and alternate contact information.
  • The Sign-Up Form includes a link for a Team Photo.
    • The Team Photo should include students, coaches, mentors, and your robot with license plate visible.
  • The Sign-Up Form includes the team’s schedule preferences for Remote Judging Interviews.
    • Teams will be scheduled in the order that Sign-Up Forms are received.
    • Forms submitted later replace forms submitted earlier.
• Each team must submit a Link for their Digital Engineering Notebook by the Remote Judging Deadline to be eligible for all judged awards except Judges Award.
  • Your team may have already done this if your team attended a league or previous tournament.
  • Notebooks must be Fully Developed for teams to be eligible for the Excellence, Design, or Innovate Awards.
  • Teams that created hardcopy Engineering Notebooks can convert them to Digital Engineering Notebooks. For example:
    • Scan each page and submit them as a PDF (preferred).
    • Photograph each page and submit them as a Photo Gallery.
• All Remote Judging Interview participants (students and one adult) must submit the online Participant Release Form by the Remote Judging Deadline.
  • Your team members should have already done this if your team attended any previous events.
  • Any team member who does not have a Participant Release Form on file might not be allowed to participate in a Remote Judging Team Interview.
  • If the adult team member does not have a Participant Release Form on file, the team might not be allowed to participate in a Remote Judging Team Interview.
• The Remote Judging Interview Schedule will be posted shortly after the Remote Judging Deadline.
  • Link to schedule: tinyurl.com/26-RJ-Sched.
  • Teams will be notified by email when theschedule is posted.
• Remote Judging Team Interviews will be conducted using Zoom Breakout Rooms.
  • Link to Team Interview Zoom meeting: tinyurl.com/26-RJ-Interview
    • Or join Zoom Meeting at zoom.us
      • Meeting ID: 819 5847 0902
      • Passcode: RJ2026
  • Team members can log into Zoom from a single device or from multiple devices: computers, tablets, or smartphones.
    • If using multiple devices in the same room, headphones are recommended to avoid echoes and feedback.
    • If many team members are sharing a camera, a smartphone can be used as a microphone.
  • Only team members with working video and sound will be allowed to enter Judging Breakout Rooms.
  • Team members will not be allowed to Chat or Share Screens during Remote Judging Team Interviews.
  • Team Interviews will be limited to 10 minutes.
  • Team Interviews will follow a script based on the Team Interview Rubric.
  • Teams may show judges their robot construction and/or the most creative features of their robot.
• The Engineering Notebook Rubric and Team Interview Rubric are in Judging Documents with the Guide to Judging and Judging Resources.
  • Link to Judging Documents: tinyurl.com/26-RJ-Docs

For additional information regarding student interviews and electronic notebooks, contact LeRoy Nelson at [email protected]  or  310-529-4637.