Agenda

Agenda

• 8:30 AM: Doors Open: Volunteers Check-In

• 9:15 - 9:45 AM: Team Check-In
  • All teams must check in during this time.
• 9:45 - 10:00 AM: Drivers Meeting
  • Important information for all drivers.
• 10:00 AM - 12:30 PM: Teamwork Challenge Matches
  • Teams compete in the first round of matches.
• 12:30 - 1:15 PM: Lunch Break
  • Teams and volunteers should plan their own lunch arrangements.
• 1:15 - 2:45 PM: Teamwork Challenge Matches
  • Continuation of the teamwork challenges.
• 3:00 - 4:00 PM: Finals & Awards
  • Finals matches followed by the awards ceremony.
• 4:30 PM: Event Concludes
  • Doors close.

Volunteer

We are currently recruiting volunteers to help support the Orange County Open Tournament.
If you are interested in volunteering, please contact the Event Partner at [email protected]
Your support is greatly appreciated and will help us provide a successful event for all participating teams!

Emergency/Bad Weather Policy

In case of emergency or severe weather conditions that make it unsafe or impossible to hold the event:

• The Event Partner will notify all registered teams via email and RobotEvents as soon as possible.

• If the event is canceled, teams will receive a refund of the event fee (minus the non-refundable REC Foundation fee).

• If the event is rescheduled, teams will have the option to transfer their registration to the new date or request a refund.

• Teams are responsible for their own travel and accommodation arrangements. The Event Partner is not liable for any costs incurred due to event changes or cancellations.

Refund and Payment Policies

If the Event Partner cancels the event:

• All registered teams will receive a full refund of event fees (minus the non-refundable REC Foundation fee).

• Refunds will be processed within 2 weeks of cancellation.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

• Refund requests submitted at least 3 weeks before the event date will receive a refund of the event fee (minus the non-refundable REC Foundation fee and a $10 processing fee per team).

• Refund requests submitted within 3 weeks of the event date are not guaranteed and will be considered on a case-by-case basis.

• No refunds will be issued for teams that do not show up on the day of the event.

Payment Notes:

• Registration fees must be paid in full through RobotEvents.com before the team can be officially added to the event.

• Teams that have not completed payment at least 2 weeks prior to the event will be moved to the waiting list, and their spots may be offered to other teams.

Judging Format

•  Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.