Agenda

Day 1

• 8:00 - 9:30 AM:

  • Team Registration
  • Robot Inspection
• 9:30 - 10:00 AM: Meeting with Teams, Referees, and Judges
• 10:00 - 10:30 AM: Opening Ceremony
• 10:30 AM - 12:00 PM:
  • Skills Matches
  • Teamwork Practice Matches
• 12:00 - 1:00 PM: Lunch Break
• 1:00 - 5:00 PM:
  • Teamwork Qualification Matches
  • Skills Matches

Day 2

• 9:00 AM:

  • Practice Fields Open
  • Pit Area Open
• 9:30 AM - 12:00 PM:
  • Teamwork Qualification Matches
  • Skills Matches
• 12:00 - 1:00 PM: Lunch Break
• 1:15 - 2:30 PM:
  • Finals Matches
  • Awards Ceremony
• 2:30 - 3:00 PM: Closing Ceremony

Volunteer

Volunteer with RoboTech!

Are you passionate about robotics and STEM education? Join us as a volunteer and help make our robotics events and workshops a success! Volunteers play a key role in supporting teams, assisting with event logistics, and creating a fun and inspiring atmosphere for all participants.

If you are interested in volunteering or want to learn more, please contact Oliver Buček at [email protected]

Thank you for your support in inspiring the next generation of innovators!

Emergency/Bad Weather Policy

Emergency and Bad Weather Policy

The safety and well-being of all participants, volunteers, and attendees are our top priority. In the event of an emergency or adverse weather conditions that could affect travel or the competition schedule, the following procedures will be followed:

• The competition organizers will closely monitor weather forecasts and local advisories leading up to and during the event.

• If severe weather or an emergency situation makes it unsafe or impossible to hold the competition on the scheduled dates, the event may be postponed or rescheduled.

• Any changes to the event schedule, including postponements or cancellations, will be communicated promptly via email, the RoboTech website, and social media channels.

• Teams are advised to check their email and the official event web page regularly for updates during the event days.

• Participants are encouraged to have contingency plans for travel delays or accommodations in case of unexpected weather disruptions.

• In case of an emergency occurring during the event, venue staff and organizers will follow established safety protocols and emergency procedures.

We appreciate your understanding and cooperation to ensure a safe and successful competition for everyone.

Refund and Payment Policies

Cancellation and Withdrawal Policy

• In the event that the Event Partner cancels the competition, all registered teams will be notified as soon as possible with information on any potential refunds or rescheduling plans.

• If a Coach or Mentor completes registration for the event but later decides to withdraw or does not attend, please note that no refund of the registration fee will be provided under any circumstances.

We encourage all teams and coaches to carefully consider their ability to participate before completing registration.

Health and Safety Policies

Health and Safety Policies for VEX IQ Robotics Competitions

• Personal Safety: All participants must wear closed-toe shoes during the event. Running, pushing, or unsafe behavior is prohibited inside the venue.

• Supervision: Students must be accompanied and supervised by a responsible adult during the entire event. Adults must comply with all event rules and remain present in case of emergencies.

• Robot Safety: Robots must be operated safely to avoid damage to field elements, robots, and people. Robots should be powered off when being repaired or adjusted. Teams are not allowed to step onto the field at any time.

• Protective Equipment: While not mandatory in all areas, safety glasses are highly recommended, especially when building, repairing, or operating robots.

• Respect and Conduct: All participants and adults must behave respectfully towards event staff, volunteers, and other teams. Harassment or unsafe conduct may result in disqualification or removal from the event.

• Emergency Procedures: Follow the instructions of event staff immediately in case of any emergency.

• Field Safety: Keep hands and equipment out of the playing field except during allowed times. Handlers must only interact with robots in designated areas.

• Use Common Sense: Follow event rules in the spirit of safety, fairness, and fun. Unsafe or reckless behavior will be addressed by referees or organizers.

Date: 25-Feb-2026 - 26-Feb-2026

Travel Info

Travel Information: How to Get to Hajdina

Hajdina is a small town in northeastern Slovenia, near the city of Ptuj. Below are options to help you plan your travel to the competition venue at Elementary School Hajdina.

By Air:

The closest major airports to Hajdina are:

• Ljubljana Jože Pučnik Airport (LJU) – Approximately 130 km (about 1.5 to 2 hours by car) southwest of Hajdina. This is the main international airport in Slovenia.

• Graz Airport (GRZ), Austria – About 65 km (1 hour by car) north of Hajdina, convenient for European connections.

• Zagreb Franjo Tuđman Airport (ZAG), Croatia – Around 75 km (about 1.5 hours by car) southeast of Hajdina, a well-connected international airport offering another travel option.

By Car:

From any of these airports, renting a car and driving to Hajdina is straightforward, with good motorway connections via the A1 Slovenian highway.

By Train and Bus:

The nearest larger city, Ptuj, is well connected by train and bus services from Ljubljana and other Slovenian cities. From Ptuj, local transport or taxis can be taken for the 5 km trip to Hajdina.

Additional Tips:

• For teams traveling with bulky equipment, renting a car or arranging transport from airports directly to the venue is recommended.

• Parking is usually available near the Elementary School Hajdina sports hall.

For any travel assistance, please contact us at [email protected].

Judging Format

•  Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.