Agenda

Please note that this is a preliminary schedule and is subject to change closer to the event!

7:30 Doors open

7:30 - 9:00 Check In & Inspection

9:15 Driver's meeting

9:30 - 12:00 Teamwork Matches Part 1 & Skills Field Open

12:00 Lunch (all fields closed)

1:00 - 3:30 Teamwork Matches Part 2 & Skills Field Open

3:30 Skills Fields Close

3:40 Playoffs

4:10 Awards & Clean Up

Volunteer

We will be looking for volunteers to help our event run! Please sign-up at the link below. We ask that every team try to provide at least 1 volunteer to create a successful event.

https://www.signupgenius.com/go/10C0E48AEAF2AA1FCC43-61785901-vexmen

If you are interested in helping as a "Key Volunteer" (head referee, judge advisor, assistant judge advisor, skills referee, etc), please reach out to us at [email protected].

Emergency/Bad Weather Policy

This event has no available makeup date. A weather-related event cancelation will be made in accordance with the Downingtown Area School District's policies.

In the event of a weather-related cancellation, teams will be contacted as early as possible and event registration fees will be returned minus the $5 RECF processing fee.

Refund and Payment Policies

Refunds will only be made if the event is cancelled by the Downingtown Area School District. i.e. Inclement Weather, COVID-19, etc. Refunds will NOT include the $5 processing fee assessed by Robot Events. Refunds will be coordinated thru the billing contact for the team. For refund questions, email: [email protected]

Registration fees are due 1 week prior to the event
- If your school requires a PO – Purchase Order, please let us know.    
- If your team hasn’t paid by the registration fee due date, your team will be placed on the waitlist. 

Registration fees will not be refunded for teams that register but choose not to come.  

Health and Safety Policies

Our event health and safety policy will follow the most stringent requirements of the Downingtown Area School District, the Brandywine Robotics’ Vexmen, and Federal, State, and local governments.

These policies will be subject to change based on any policy updates at the time of the event. These policies will be clearly communicated as information update emails.

Date: 31-Jan-2026

Travel Info

The Downingtown Area School District, Marsh Creek Sixth Grade Center (DASD MC6GC) has plenty of parking for cars and buses.

We recommend that all vehicles enter through the buses only entrance for the event.

Look for the Vexmen Robotics Event signs to help guide your path!

Location:

Our event will be held at the Downingtown Area School District Marsh Creek Sixth Grade Center.

For the easiest access to the building, all attendees and teams should enter the parking area through the “Bus Only” entrance located at:

395 Dorlan Mill Rd.

Downingtown, PA 19335

(Bus only is only enforced during the school day)

Note that Marsh Creek is behind the DASD Shamona Creek Elementary School as shown in the photo below.

When entering the building, use the door farthest to your right on the front of the building.

Webcast

At this time, we do NOT plan to live stream the event. 

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks must be submitted digitally for evaluation via the link found within the "My Account" panel of the team contact on RobotEvents. To submit your digital notebook, ensure your team profile has been updated with a link to your notebook by 11:59PM on January 23rd.