Agenda

Volunteer

We need your help to make this a positive and rewarding experience for the students!

• Helping is easy and fun! Don't worry, we will show you what to do! Working the event is more fun and interesting than sitting around waiting for your student's next match!
• Have you wondered what a Excellence-quality Engineering Notebook looks like?  Then volunteer to be a Judge -- having this experience will give your students a big advantage in their next event!  Judge volunteers should contact us at least three weeks in advance.
• Volunteers should contact us with your preference. We will reply ASAP, and thanks in advance!!
• There are lots of different roles that need to be filled, visit volunteer roles for an overview.

Emergency/Bad Weather Policy

By December hurricane season is over, however, in case of severe weather, we will attempt to reschedule.
If that is not possible for our venue host, CSN, or if not possible for you team, your registrations will be refunded (less a $5 processing fee).

Weather notices or information about a possible cancellation will be posted here on robotevents.com!  Please inform your team and parents to check here for official updates from the Community School of Naples.

Make sure your team contact information is up-to-date in robotevents.com in the event we need to contact your team.

Refund and Payment Policies

If the Event Partner cancels the event:
Refunds will be issued in the case of an event cancellation (less a $5 processing fee).

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
Due to the limited space for events, we will not issue refunds.

Payment Deadline is whichever comes first:

• within two weeks of registering your team(s) or
• by the payment deadline

Unpaid teams may be placed on the waitlist to make room for other teams. 

Judging Format

Digital Engineering Notebook Submissions. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. Follow these instructions:  How to Submit a Digital Engineering Notebook.   All electronic notebooks must be received before 12 Noon, Thursday, December 11th (12/11/2025, 12pm). 

In Person Team Interviews:  Team judged interviews will be conducted in-person at the Event. Every team gets an interview!  Prepare your team by looking over these: Sample Questions.  All teams will be asked the same (3-5) questions for the initial interview. Interviews will last no more than 12 minutes giving every team equal access to the judges.

Please see the Remote Judging section of the Guide to Judging for more information.