VEX IQ (ES/MS) Scrimmage - Level Up™

Agenda

• 9:00 – 9:30 AM – Registration, Team Check-In & Robot Inspection
• 9:30 – 10:00 AM – Opening Remarks, Scrimmage Orientation & Safety Briefing
• 10:00 – 12:00 PM – Practice Matches / Open Scrimmage Runs
• 12:00 – 1:00 PM – Lunch Break
• 1:00 – 3:30 PM – Continued Practice Matches, Robot Testing & Team Strategy Sessions
• 3:30 – 4:00 PM – Judging Session
• 4:00 – 4:30 PM – Open Practice / Final Robot Adjustments
• 4:30 – 5:00 PM – Closing Remarks & Group Photo

Volunteer

Be part of the VEX IQ (ES/MS) Scrimmage - Level Up™ : VEX IQ Elementary and Middle School - Hosted by Hytec Power and help teams prepare for future robotics competitions.

We invite teachers, robotics coaches, STEM educators, engineers, industry professionals, students, alumni, and robotics enthusiasts to support the event through the following roles:

Head Referee

• Guides practice matches and ensures teams follow competition procedures
• Provides clarification on rules and match flow

Scorekeeper

• Records practice match results and provides performance tracking
• Supports documentation of scrimmage activities

Tournament Manager / Event Coordinator

• Manages event flow, practice schedules, and team rotation
• Coordinates activities between teams and volunteers

Technical Mentor / Judge

• Provides feedback on robot design, programming, strategy, and improvement opportunities

Why Volunteer?

• Support the development of young robotics teams
• Gain experience in VEX Robotics event operations
• Share technical knowledge with students and coaches
• Promote STEM learning and innovation

Mr. Julian Inigo Tamayo
Mobile: 0977 019 3055 / 0976 555 9840
Email: [email protected]

Event Partner: Hytec Power Inc.

Emergency/Bad Weather Policy

The safety of all participants, students, coaches, volunteers, officials, and guests remains the highest priority.

In case of emergencies, severe weather conditions, natural disasters, or circumstances affecting safety, the organizers may modify, postpone, reschedule, or cancel the scrimmage session.

• Participants must follow safety instructions provided by organizers and venue personnel.
• Weather-related decisions will consider official advisories from relevant authorities.
• Any changes to the activity schedule or venue will be communicated through official registration contacts.
• Teams should monitor announcements before traveling to the venue.
• Parents, coaches, and school representatives are responsible for ensuring safe travel arrangements.
• Emergency procedures and safety guidelines will be discussed during orientation.

Event Partner: Hytec Power Inc.

The organizers reserve the right to make necessary adjustments to ensure the safety and welfare of all participants.

Refund and Payment Policies

To support proper event preparation, all participants must follow the payment guidelines below:

• Registration is confirmed upon receipt and verification of payment.
• Applicable fees must be settled within the announced payment period.
• Proof of payment must be submitted through the designated registration channel.
• Registration fees are non-refundable once payment has been confirmed, except in cases of official activity cancellation.
• Withdrawal, non-attendance, or inability to participate does not automatically qualify for a refund.
• Registration may not be transferred to another event unless approved by the organizers.
• In case of postponement due to emergencies or severe weather, payments may be applied to the rescheduled activity.
• If the activity is permanently cancelled, organizers will provide information regarding applicable refund procedures.
• Transaction fees and payment-processing charges shall be the responsibility of the participant.

For payment concerns and registration assistance:

Mr. Julian Inigo Tamayo
Mobile: 0977 019 3055 / 0976 555 9840
Email: [email protected]

Event Partner: Hytec Power Inc.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

Waitlist

0 teams are on the waitlist for this event.