Early Turkey- VEX IQ Robotics Competition

Agenda

Doors open: 7:30am

Team Check-in: 7:30am

Inspection: 7:40-8:40am

Skill runs: The skills field is first come, first serve. The field opens at 7:30 (once a team has passed inspection). Please be patient. The robot must be present to be in the skills line. Teams without a robot will be asked to move out of line.

Drivers Meeting: 8:45am

Qualifying Matches: 9:00-12:00pm

Lunch: 12:00pm-1:00pm

Qualifying matches resume at 1:00pm and run until all matches are finished.

Skills will close once the last qualifying match has been scored. Teams in line will not be given the chance to run once the last match is scored.

Alliance Selection: 2:15pm

Eliminations: 2:30pm- until finished

Awards: 4:00pm

Closing Remarks: 4:30pm

Dismissal: 4:45pm

Volunteer

Running an event takes many volunteers. We are always in need of volunteers to assist the day of the event. Lunches are provided for all volunteers in addition to drinks and snacks the day of the event. Volunteers for the event will need to arrive between 7:00am-7:30pm and remain until the end of the event which we will aim for no later than 5:00pm. 

Volunteers for the judge's role varies by program. Minimum age per event: VEX IQ 18+, VEX V5 20+, VEX AIR 21+. https://library.globalrobotics.org/hc/en-us/articles/50474499381268-Glossary-of-Terms#j-header-10

Field reset volunteers are needed and can range from upper elementary (6th grade) to adult age.

Scorekeeper Referee are needed and may be a volunteer who tracks scoring and identifies rule violations. They report to the Head Referee. https://library.globalrobotics.org/hc/en-us/articles/50474499381268-Glossary-of-Terms#s-header-18

Head Referee is a certified volunteer responsible for officiating at an event: enforcing the game rules, making final rulings on scoring and rule violations, and overseeing the scorekeeper referees.

Feel free to sign up as a volunteer using the following Google Doc link:

https://docs.google.com/document/d/1i7lmPvNGh83SnF7LpSyIO8gytTsJ5Ph_hQ0D5Mwvb50/edit?tab=t.0

Emergency/Bad Weather Policy

If the event must be rescheduled because of severe weather, an emergency, or another circumstance outside of the Event Host's control, all registrations will automatically transfer to a new date. Lead contact for the attending teams will be contacted as soon as a new date is provided. Teams that choose not to attend on the rescheduled date will need to follow the refund request policy. 

Refund and Payment Policies

If the Event Partner cancels the event: All refunds must be submitted directly to the Event Host and include the following:

Event Name

Team Number

School or Organization Name

Coach or Primary contact's name, email, and phone number

Reason for withdrawal.

If Miller Grove cancels the event and it cannot be rescheduled, the registration fee is refundable after Miller Grove recieves the team's payment.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: Teams requesting to withdraw must notify the Event Host in writing.

If written notice is received at least 14 calendar days before the event, the registration is refundable.

If notice is received fewer than 14 calender days before the event, no refund will be issued.

Teams that register but do not attend will not receive a refund, and any unpaid registration balance will remain due.

Please note, refunds cannot be processed until Miller Grove has received the team's registration payment. Processing time may very depending on school or Event Host's accounting procedures.

By registering for a Miller Grove VEX Robotics event, the team's coach or primary contact confirms that they have read and accepted this Refund and Payment Policy. 

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply.

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Waitlist

0 teams are on the waitlist for this event.