Agenda

2025 Brentwood High School Lonely Hearts V5RC Tournament – Friday, February 14, 2025, and Saturday, February 15, 2025

Agenda

Friday, February 14, 2025

4:00 PM - Doors, Registration, and Practice Fields Open

4:30 PM - Check and Inspection Open

5:00 PM - Skills Challenge Fields Open

8:00 PM - Skills Field Close

8:30 PM - Doors Closed

Saturday, February 15, 2025

7:00 AM - Doors, Registration, Practice Fields Open, and Inspection Opens.

7:30 AM - Hospitality Suite Opens (Coffee and Donuts for Volunteers)/Concessions Sales Open 

8:00am - Skills Field Opens /Judging Interviews Begin

8:15 AM Team Check-In and Inspection Close

8:30am - Event Opener and Driver Meeting

9:00am - Qualification Matches Begin

11:00 AM   Pre-Arranged Lunch Available (Judge Lunch)

12:00 PM - Lunch - Hospitality Suite: Volunteer Lunch (Second Interviews)

1:00 PM - Qualification Matches Resume (end at ca 4:20PM) 

4:20 PM - Skills Close

4:35 PM - Alliance Selection

5:00 PM - Elimination Matches

6:00 PM - Closing Ceremony and Awards

Volunteer

Please e-mail robertom@ wcs.edu if you are interested in filling a role at this event.  We will share the Signup Genius link for your consideration

Emergency/Bad Weather Policy

The safety and welfare of event participants is our primary interest.  In case of an emergency or severe inclement weather prediction, the EP will make a prudent decision and provide expedited notification of postponement or cancellation.  In case of postponement, teams will have the opportunity to accept the new date.  If the event is cancelled, all paid event fees received by the EP will be reimbursed.  The EP will coordinate with the REC Foundation to arrange for the reimbursement of team payments still being processed.

Refund and Payment Policies

If the Event Partner cancels the event: 

1)  All team event fees recieved by the event partner will be reimbursed to the organizations that have paid.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

1)  Early registrants are required to have payment submitted by January 31, 2025 (two weeks before the event).  We will contact coaches of teams that do not have payments in process one week before the deadline to inquire about their status and their interest in participating.

2)  On the deadline, teams that have not made payment arrangements will be transferred to the Waiting List and other teams in the Waiting List notified to inquire their interest in participating.  Our interest is to offer all  available registration slots to those commited to attend.

3) Teams that witdraw before or on January 31, 2025, and whose payment has been received by the EP will be reimburse the event fee less the retained REC Foundation fee.  

4)  Teams withdrawing after January 31, 2025, or not showing up for the event will not be reimbursed.

Health and Safety Policies

The event area will be secured and safety measures are in place.

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 14-Feb-2025 - 15-Feb-2025

Travel Info

Brentwood High School is clearly identifyable in Google Maps and other GPS-based navigation apps.

5304 Murray Lane, Brentwood, TN 37027.

There is ample parking on the site.  The Front Entrance will be clearly marked.

Webcast

The event will not be livestreamed.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges