Agenda

Tentative Agenda of Event

Friday, March 14th, 2025

2:00 PM  Doors open 

2:15 PM Team Check in, Pit set up, robot inspection begins. 

2:30 PM Skills opens

3:30 PM  ALL TEAMS PARTICIPATING IN THE EVENT NEED TO BE CHECKED IN OR WILL BE DROPPED FROM THE MATCH SCHEDULE. 

3:45 PM  Inspection ends, Pits CLOSED

4:00 PM  Opening Ceremony/Drivers Meeting, Pits CLOSED

4:30 PM Matches begin

6:30 PM Matches end

6:45 PM Event closes

Saturday, March 15th, 2025

7:00 AM  Volunteer Check In

7:15 AM Pits open

8:00 AM Skills opens, Qualifying Matches begin, Judging begins for 2nd round in person interviews

12:00 PM Lunch break, Skills closed

1:00 PM Matches and Judging continues

6:00 PM Matches End

6:15 PM Pits/event closing

Sunday, March 16th, 2025

7:00 AM  Volunteer Check In

7:15 AM Pits open

8:00 AM Skills opens, Qualifying Matches begin

11:00 AM Matches End, Skills closes

11:15 AM Alliance Selection

11:45 PM Lunch break

12:30 PM Elimination brackets begin

3:30 PM Finals and Awards

4:00 PM Pits/event closing

Volunteer

Volunteers are welcome and appreciated.

If you are interested in volunteering, please email Mrs. Charity Maricic at [email protected]

Technical Positions                                                                                          Non Technical Positions                                                            

     Robot Inspectors                                                                                              Team Check In                                                

     Referees                                                                                                           Volunteer Check In

     Judges                                                                                                               Team Queuing

     Tournament Manager Operators                                                                        Skills Field Assistant

     Skills Field Referee                                                                                             Field Reset

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency. Make sure your team contact information is up to date in your robotevents.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in Robotevents.com is up to date and includes both school and non-school phone numbers.

Refund and Payment Policies

Please note that there will be no refunds for any reason for this event.

Health and Safety Policies

We will be following the guidelines of the LA County Health Department.  Please check the LA County Health Department for the most current guidelines.

Date: 14-Mar-2025 - 16-Mar-2025

Travel Info

Unfortuntetly, we could not secure a block of rooms at the local hotels but we would recommend anything in the San Dimas, La Verne, Claremont, Walnut, areas.  There is also a Double Tree near Cal Poly Pomona that is only about a 10 minute drive.  I would avoid Pomona unless it is right at the Fairplex Fairgrounds.

Webcast

The event will be live streamed at http://youtube.damien-hs.edu/

Judging Format

We are planning on Remote Judging for both Interviews and Engineering Notebooks. Engineering notebooks are due Feb. 10th, 2025 for teams that have registered before that date.  If your team qualifies after the date of March 1st, Engineering notebooks are due March 6th.

•  Online interviews will be March 1st and  March 9th.  Teams will be sent information on how to sign up for an interview time slot.
• In-person 2nd interviews will occur on Saturday, March 15th 8:00 am - 5:00 pm. Note: Not all teams will receive a second interview.

VEX Worlds Qualification

This event has been approved to still qualify to VEX Worlds even if it takes place after the March 10th deadline for Event Regional Championshipships. 

All Deadlines for VEX Worlds will still be held: 

• Deadline for registering for VEX Worlds is March 25th. 
• All teams must be marked “paid” (funds fully received) by March 31, 2024.

If you have any questions contact [email protected]