Agenda

Morning Session (7:00 AM - 12:00 PM)

• 7:00 AM - 8:00 AM: Venue Opens, Team Check-in, and Inspections

• 8:00 AM - 8:30 AM: Opening Ceremony & Rules Overview

• 8:30 AM - 12:00 PM: Qualification Matches and Opening Skill Fields

• 12:00 PM - 12:30 PM: Lunch Break

Afternoon Session (12:30 PM - 5:00 PM)

• 12:30 PM - 2:30 PM: Qualification Matches (Rounds 5-8)

• 2:30 PM - 3:00 PM: Alliance Selection

• 3:30PM: Skill Field Closed

• 3:00 PM - 4:30 PM: Elimination Matches

• 4:30 PM - 5:00 PM: Awards & Closing Ceremony

 Note: This is a tentative schedule. The actual schedule may vary depending on the number of participating teams and the pace of the competition.

Volunteer

Are you passionate about STEM education and want to make a difference? We invite you to join us as a volunteer at the SSIS VEX Robotics Scrimmage!

Date: November 16th, 2024 Time: 8:00 AM to 4:00 PM (GMT+7) Location: Middle School Gym, Middle School Building

As a volunteer, you will play a crucial role in ensuring the smooth operation of the event. Your responsibilities may include:

• Assisting with setup and teardown
• Refereeing matches
• Providing technical support to teams
• Helping with scoring and data entry

If you are interested in volunteering, please contact Hung Vu at [email protected]

We look forward to having you join our team!

Regards,

Emergency/Bad Weather Policy

In the event of an emergency or severe weather conditions, the following policies will be implemented:

Cancellation

• Extreme Weather: If the local authorities issue a severe weather warning or if conditions pose a safety risk, the scrimmage may be canceled or postponed.
• Emergency Situations: In the event of an emergency (e.g., power outage, natural disaster), the scrimmage may be canceled or postponed.

Postponement

• Rescheduling: If the scrimmage is postponed, we will make every effort to reschedule the event as soon as possible.
• Communication: Participants will be notified of any changes through email or other communication channels.

Safety Protocols

• Evacuation Plan: We have an emergency evacuation plan in place. In case of an emergency, all participants will be guided to a safe location.
• First Aid: First aid kits will be available on-site. In case of a medical emergency, please inform a staff member immediately.

Please stay updated with local weather forecasts and follow the instructions of event organizers.

Refund and Payment Policies

If the Event Partner Cancels the Event

If the SSIS VEX Robotics Scrimmage is canceled by the event partner, all registered participants will be eligible for a full refund of their registration fees. Refunds will be processed within [number] business days of the cancellation announcement.

If a Coach/Mentor Completes Registration and Withdraws

• Before the Registration Deadline: If a Coach/Mentor withdraws from the scrimmage before the registration deadline, they will be eligible for a full refund of their registration fees.
• After the Registration Deadline: If a Coach/Mentor withdraws from the scrimmage after the registration deadline, they will not be eligible for a refund unless there are extenuating circumstances. In such cases, please contact the event organizers to discuss the possibility of a refund.

Please note that refund requests must be submitted in writing to huvu within 1 days of the event cancellation or withdrawal.

Judging Format

• No Judging