Agenda

ACAMIS VEX Robotics Championship Agenda

Day 1: Friday, February 28, 2025

• 9:00 AM - 11:00 AM: Registration, Robot Inspection, Engineering Notebook Submission, and Team Setup
• 11:00 AM - 1:00 PM: Practice Matches
• 1:00 PM - 1:30 PM: Opening Ceremonies
• 1:30 PM - 2:00 PM: Team Driver and Captain Meeting
• 2:00 PM - 3:00 PM: Lunch Break
• 3:00 PM - 4:30 PM:
  • First Round of Qualifying Matches (Teamwork Challenge)
  • Driving Skills and Autonomous Events Open

Day 2: Saturday, March 1, 2025

• 9:00 AM - 12:00 PM: Second Round of Qualifying Matches

  • Driving Skills and Autonomous Events Open
  • Team Interviews
• 12:00 PM - 1:30 PM: Lunch Break
• 1:30 PM - 4:30 PM:
  • Third Round of Qualifying Matches
  • Driving Skills and Autonomous Events Open

Day 3: Sunday, March 2, 2025

• 9:00 AM - 10:00 AM: Team Setup and Preparation for Finals
• 10:00 AM - 12:00 PM: Final Matches
• 12:00 PM - 1:00 PM: Awards and Closing Ceremonies

Volunteer

Volunteers Needed for the ACAMIS VEX Robotics Championship

We are seeking enthusiastic and dedicated volunteers to help make the ACAMIS VEX Robotics Championship a success! This exciting event brings together the best robotics teams from across the ACAMIS organization, and volunteers are critical to ensuring everything runs smoothly.

Volunteer Roles Available

• Referees and Scorekeepers: Oversee matches, track scores, and enforce game rules.
• Robot Inspectors: Review robots to ensure they meet competition standards.
• Field Resetters: Reset game fields between matches to keep the event on schedule.
• Judges: Evaluate Engineering Notebooks, conduct team interviews, and determine award recipients.
• Pit Administrators: Help teams navigate schedules, manage match flow, and troubleshoot issues.
• Skills Event Officials: Monitor and score Driving Skills and Autonomous events.
• General Event Support: Assist with registration, guiding participants, and managing logistics.

Why Volunteer?

• Gain hands-on experience with a world-class robotics competition.
• Work alongside a passionate community of educators, engineers, and robotics enthusiasts.
• Support and inspire young STEM innovators from international schools across the ACAMIS network.
• Receive training for your role, event swag, and our deepest gratitude!

Volunteer Requirements

• Volunteers must be 16 years or older.
• No prior experience is required for many roles; training will be provided.
• Must be available for one or more days of the event (February 28 - March 2, 2025).

If you’re interested in volunteering, please contact Todd Voykin at [email protected]

Emergency/Bad Weather Policy

We will communicate any changes a day before the tournament in case of bad weather. 

Refund and Payment Policies

Payment must be made in RMB to Canadian International School before February 21, 2025

Cost is $300 per team for up to 5 student team members

Contact [email protected] with any questions

If the Event Partner cancels the event: 

Full refund

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

Unfortunately, no refund will be given after February, 24, 2024

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in person on the day of the event. Teams should bring a physical copy of their notebook to submit to the judges at the start of the event. Robotics notebooks may not be accepted after team check-in and robot inspection closes on February 28.

All robotics notebooks should be printed in advance if needed; please do not request help printing your notebook at the event!