Agenda

The agenda is tentative to change. Check back often to make sure you are updated!

Last Updated: January 18, 2026

All teams will have 1 practice match and 10 qualification matches.

FRIDAY, Feb - 6
10:00 am - Doors Open, Check-in, Inspection, Skills Runs
12:30 pm - Pre-Show
1:00 pm - Opening Ceremony
2:00 pm - Practice Matches Start
3:30 pm - Qualification Matches Start
6:00 pm - Qualification Matches End
7:00 pm - Doors Close

SATURDAY, Feb - 7
8:00 am - Doors Open
8:30 am - Qualifications Resume
12:00 pm - Lunch Break
1:00 pm - Qualifications Resume
6:00 pm - Qualifications Finish for the day
7:00 pm - Doors Close

SUNDAY, Feb - 8
9:30 am - Doors Open
10:00 am - Qualifications Resume
11:00 am - Alliance Selection
11:30 am - Lunch Break
12:30 pm - Eliminations Starts
3:30 pm - Division Finals & Grand Finals
4:30 pm - Calgary Stampede Robot Rodeo Game Reveal & Closing/Awards Ceremony
5:30 pm - Event Finishes, and Cleanup Starts (plan to leave at around this time)

Volunteer

Interested in joining the team?  We are always looking for volunteers to join the crew to help with inspections, run skills, reset fields, or help with match queuing! 

Sign Up Here: https://forms.gle/z6udCAf1jpdQSNzp9

Volunteers will get a T-Shirt, lanyard, snacks, and free lunch for each day they volunteer for.

Emergency/Bad Weather Policy

In the event of extreme weather and the Alberta Government has deemed activities unsafe, we will cancel the event or change the agenda to account for any lost days. Due to fixed costs for this event, any refunds will be allocated after all event expenses have been taken care of.

Once all expenses are covered (venue, AV, pits, etc.), we will evenly distribute the leftover funds to all teams as refunds (no set amount as it depends on the costs of the event). Refunds will guarantee at least $50 CAD

Calgary is known for its winter weather! Make sure you pack and dress appropriately!

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will only be issued if the event is cancelled due to weather or health-related orders from the Alberta Government. Due to fixed costs for this Showcase event, any refunds will be allocated after all event expenses have been taken care of.

Once all expenses are covered (venue, AV, pits, etc.), we will evenly distribute the leftover funds to all teams as refunds (no set amount as it depends on the costs of the event). Refunds will guarantee at least $50 CAD

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Once a team has paid the registration fees for the event, there will be no refunds

Health and Safety Policies

Restrictions are subject to change based on the Alberta Government. If any updates happen, we will assess accordingly and provide you with an update as soon as possible.

We will NOT require proof of vaccination.

All students under the age of 18 will NOT be required to show proof of vaccination.

All coaches, staff, volunteers, and audience members are NOT required to show proof of vaccination.

Facemasks are not mandatory.

Date: 6-Feb-2026 - 8-Feb-2026

Travel Info

Venue Location

The Venue for the event is the BMO Centre, Halls B & C

1912 Flores Ladue Parade SE, Calgary, AB T2G 2W1

Getting to the Venue:

Venue Map:

Parking

Parking can be found right next to the venue. It is $15 CAD for full-day parking with multi-entry

Hotels

We strongly recommend booking with us because our partner hotels will have an arena for teams to use/scrim in their conference room.

Furthermore, each hotel will have complimentary shuttles to and from the venue and the hotels.

Sandman Hotel:  https://reservations.sandmanhotels.com/113056?&groupID=4874304#/

Hilton Garden Inn: https://www.hilton.com/en/attend-my-event/mechamayhempushback2026hgi/

Homewood Suites: https://www.hilton.com/en/attend-my-event/mechamayhempushback2026hws/

Webcast

All webcasts will be available on our website: mechamayhem.ca/stream

Judging Format

The judging format is tentative to change.

In-Person Judging

Engineering Notebook

ALL teams are strongly encouraged to submit a digital engineering notebook.  These will be reviewed via a digital copy you can submit to your Team Account on RobotEvents.com. These are due by Jan 20, 11:59 PM MST.

Physical Engineering Notebooks will NOT be accepted.

Payment

Since RobotEvents cannot accept payment for Canadian events, we have several payment options.

ALL PAYMENTS MUST BE RECEIVED 2 WEEKS AFTER REGISTRATION, OR ELSE YOU WILL BE MOVED TO THE WAITLIST

Interac E-Transfer

Please E-Transfer to the email address: [email protected]. Please list your team number in the notes of the payment. 

Online Payment

Please click here for the online payment link. (Make sure you select the correct quantity if you are registering multiple teams)

https://www.zeffy.com/ticketing/mecha-mayhem-2026-team-registration-all-divisions

Note: Please change the contribution from default 10% or 15% to other, and enter $0.

For alternative payment methods, please check the payment tab on RobotEvents.

Mail-In Cheque

Please send the cheque to the following address (Addressed to Western Mechatronics Association):

Western Mechatronics

4114 Macleod Trl SE Unit C

Calgary, AB, Canada

T2G 2R7

Previous Emails

Dear Coaches, Teachers, and Teams,

There is just about one week until Mecha Mayhem 2026! Our setup is looking amazing and we are looking forward to welcoming you all to Calgary! 

Complimentary Calgary Transit Passes:

In our last email, we mentioned that we encourage teams to use the C-Train Service. We are happy to announce that if teams are wearing their team badges (3 provided per team), they will be given complimentary access to Calgary Transit!

Event Food:

The BMO Venue has a strict no outside food policy (single snacks/coffee are okay). Food will be available on site, and be offered from 2 separate locations this time! The food options are attached in a PDF.

Mascot Name Finals:

After a tough call on deciding which names will pass on to the round of voting...our team has decided on four names out of the many submitted. Vote now for the final name for our mascot! The winning name will be announced during open ceremonies on Friday, February 6 along with the team that submitted the name which will be awarded a mecha merchandise! https://forms.gle/MCSKnEVy5vP2RA2u5
 

Merch:

Due to our supplier having difficulties this year, we will only offer pre-order merch and on-site shipping orders. If you want to get your merch at the event please pre-order it! Any orders before February 4 will be available for pickup at the event (any orders afterwards will be shipped out)

https://stores.inksoft.com/mechamayhem/shop/home

----- Important Items from Previous Messages ------

Skip the Skills Line:

Receive tickets to skip the skills line if a parent/guardian travelling with you signs up to be a judge for one day at Mecha Mayhem. This offer is on a first come first serve basis to sign up quick while spots are open!  https://forms.gle/f5xU6XNfamBQANx79

Mecha Mayhem Discord:

Please join the Mecha Mayhem discord as we will be providing lots of announcements and information during the event there (in addition to announcing it at the event)

https://discord.gg/fMJSW3Jv4n

Wifi:

There will be a competitor network that teams will be able to access throughout the entire event, no restrictions on the number of devices you can connect to the network. Do note however, that there will be over 100 teams using this network, so it might slow down if everyone is using it at the same time (Try to use it for robotics related items and not streaming the superbowl). Access will be provided when you check in to the event.

Livestream Links:

The event will be livestreamed on YouTube under the Western Mechatronics Channel. The links will also be posted on RobotEvents for MiddleSchool, HighSchool, and VEXU.

https://www.youtube.com/@WestMechRobotics

Photography:

We are currently looking for a few more photographers for the weekend. If you know anyone interested and with experience shooting in low-light environments, please have them complete this interest form. They must have their own gear and no flash please

 https://docs.google.com/forms/d/e/1FAIpQLSdfaSghkquY3axyEff4Ks7lrD83pbg-aDuCunV3ScCcGOe0sg/viewform?usp=publish-editor