Agenda

Agenda

Please keep in mind this schedule is tenative. Teams need to be prepared for inspection as soon as they arrive as inspection will close at 9:00AM promptly. Teams need to be prepared for judges to interview them in the pit area at all times. 

Volunteer check-in 7:30 AM 

• Judges are required to arrive at 7:00 AM for training and to begin interviews with teams in the pit area. 

Team Check-in 7:00 AM

Inspection 7:15 AM - 9:00 AM

Skills runs : The skills field is first come, first serve. The field will be open at 7:30 (once a team has passed inspection). Skills are first come, first serve. Please be patient. The robot must be present to be in the skills line. Teams without a robot will be asked to move out of the line. 

Drivers meeting 09:00 AM

Qualifying Matches 9:30 AM - 12:00 PM

Lunch 12:00 PM - 1:00 PM (Judges final interviews may take place during and after lunch)

Qualifying matches resume at 1:00 PM and run until all matches are finished (we plan for each team to run 7 to 8 matches)

Skills will close once the last qualifying match has been scored! Teams in line will not be given the chance to run once the last match is scored. 

Alliance Selection 2:15 PM

Eliminations 2:30 PM - until finished

Awards 4:00 PM

Closing Remarks 4:30 PM

Clean-up 4:30 PM until done

Volunteer

Running an event takes many volunteers. We are always in need of volunteers to assist the day of the event. Lunches are provided for all volunteers in addition to drinks and snacks the day of the event. 

Volunteers for the event will need to be present by 7:30AM until the end of the event which is normally no later than 4:30PM.

• In order to offer judged awards at the event, the event partner asks that each team provide one adult volunteer to aide with this process.
  • Volunteers for the judges role must be 18 years of age or older an not in high school
    • The judge advisor must be certified through the RECF.
  • Head referee must be 21 years of age.
    • The head referee must be certified through the RECF.
  • High school team volunteers will judge ONLY middle school teams.
  • Middle school team volunteers will judge ONLY high school teams. 
• Field reset volunteers are needed and can be range from upper elementary to adult ages. 
• Scorekeepers are needed and ages can range from highschool age 16 to adults ages.

Feel free to signup as a volunteer using the following link: www.signupgenius.com/tabs/33777D60EAFC8EDC24-jingle

Please contact the event partner if you would have any additional questions. 

Margaret Trent

[email protected]

Emergency/Bad Weather Policy

Sullivan County Department of Education will require the event to be canceled due to inclement weather. Please watch for an update from the event partner if the event must be rescheduled or canceled due to weather. 

Covid -19 creates many questions for coaches and event partners. Please know we want students to be safe and healthy. If the event must be canceled due to the number of Covid-19 cases for the area, we will work to reschedule the event as soon as possible. 

Your understanding during these difficult times is greatly appreciated. 

Refund and Payment Policies

Refunds:

If the Event Partner cancels the event: 

Refunds will be issued if event is cancelled by EP. Refunds will NOT include the $5 processing fee collected by Robot Events.

If a Team completes registration for the event then chooses to withdraw or not attend:

Refunds will NOT be issued. 

Payment Policy:

Due to the number of teams that register last season and either held their spots without payment or dropped out last minute allowing little to no time for those spots to be filled, we are enforing a new payment policy for all teams that register. This policy will be strictly enforced. 

Early-bird Registration:

Teams that register during the early-bird registration period will be required to have a PO on file prior to standard registration. Teams that have not updates their account to "PO processing will be moved to the waiting list. Order must be marked as paid on robotevents within 2 weeks of the registration date. Teams that do not have their payment posted within the 2 week allotted window will be moved to the waiting list (Note: Purchase order on file does not count as a paid in full status). 

Standard Registration: 

All registrations must have a PO on file within 2 weeks of registering for the event. Additionally, registration must be paid in full 2 weeks after the team is registered or immediately if after October 17, 2025, unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist 2 weeks after registration and may be added back in IF there is room on the roster. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

Webcast

Links to be added later

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.