Agenda

7:00 am - 8:30 am:  Team arrival and Check-in

7:30 am - 8:30 am:  Practice and inspection

8:30 am - 8:45 am:  Drivers meeting (gymnasium)

8:45 am - 9:00 am: Teams find seeting in the gymnasium bleachers

9:00 am - 9:15 am .:. Opening Ceremony 

9:30 am - 12:00 pm .:. Qualification Matches (3 per team)

     Lunch

1:00 pm - 3:00 pm .:. Qualification Matches (3 per team)

3:00 pm - 3:15 pm - Teams find seating in the gymnasium bleachers

3:215 pm - 3:45 pm .:. Alliance Selection

4:00 pm - 5:50 pm .:. Elimination Rounds & Awards

Volunteer

Volunter Sign up to be posted below.  Judging and Referees will need to take RECF Training prior to the day of the event.

https://signup.com/go/NEpOXou

updated 6/9/2025

Emergency/Bad Weather Policy

Prince William County Schools has final say over all weather related delays and closings.  In the unlikely event that weather should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival.  Please allow up to 4 weeks for refunds to be mailed to your officially registered address.

In the event of a weather related delayed opening, the tournament will run but with a modified schedule.  We understand that teams may not be able to alter their travel plans.  Unfortunately, no refunds will be issued for no shows to a delayed start event.  We will do all that is humanly possible to run a tournament with enough qualifying matches and a full elimination round and provide judging for awarded trophies.

Refund and Payment Policies

If the Event Partner cancels/postpones the event: 

• In the unlikely event that weather or COVID protocols should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival (minus the $5 fee charged by the registeration system).

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

• There will be no refund for a cancelling team unless another team is able to take the open spot. 

Webcast

Topic: VEX Robotics - Western Division - hosted by Marsteller Middle School
 

Join Zoom Meeting

Details coming soon.

Meeting ID:  

Passcode 

Select the room for the field that your team will be on during their assigned time frame.  Keep in mind that we maybe a few minutes late as this is a larger event but we will make every option available to keep this event running smoothly and ontime.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Event Policies

Adult spectators are not allowed in the pit area. The event partner may distribute a marker to coaches and adult volunteers to allow entrance into the pit area.