Potomac School VEX V5 Robotics Competition FrostByte Tournament
(Middle School Only)
- Date
- 13-Dec-2025 Add to Calendar
- Event Code
- RE-V5RC-25-0447
- Program
- VEX V5 Robotics Competition
- Event Type
- Open Tournament
- Event Format
- In-Person
- Field Control System
- Smart Field Control
- Capacity
- 24
- Spots Open
- 0
- Event Region
- Virginia
- Max Registrations per Organization
- 6
- Early-Bird Registration Opens
- 1-Oct-2025 12:00 EDT
- Standard Registration Opens
- 1-Nov-2025 12:00 EDT
- Registration Deadline
- 28-Nov-2025 12:00 EST
- Payment Deadline
- 28-Nov-2025 12:00 EST
- Price
- $135.00
- This event currently has no spaces available.
- It is past the registration deadline.
General Info
Welcome:
Welcome to the Potomac School Frostbyte Tournament. We are looking forward to an exciting day of competition.
Location:
This tournament will be held at The Potomac School's Chester Gymnasium in McLean, VA. Please note that this is a smaller venue than our larger tournament held in January. Parking and entrance locations will be emailed to coaches prior to the event.
Payment:
Unless a payment date/plan has been precoordinated via email with the EP, registration fee must be paid by November 30, 2024, otherwise team will be moved to the waitlist.
Concessions:
Teams will be able to pre-order lunch for their teams and spectators. No other concessions will be available.
Participant Release Form:
A Participant Release Form/Consent Form must be completed and uploaded for all team participants (students, coaches, and mentors) prior to the event. As a reminder, only those team members and coaches/mentors with a signed Participant Release Form/Consent Form will be allowed to participate. Please take a few minutes to complete and upload the forms as soon as possible. Upon arrival, all team members, coaches, and mentors must sign in at the check-in table.
If you have any questions, please do not hesitate to contact us.
We look forward to seeing you there!
Grade Level: Middle School
Skills Challenge Offered: Yes
Judging Format: No Judging
Skills Challenge Offered for VURC/VAIRC teams: No
Event Dates & Locations
Date: 13-Dec-2025
Venue/Location:1301 Potomac School Road
McLean, Virginia 22101
United States
Contact the Event Partner
You must login to contact this Event PartnerAgenda
| 7:45am | Doors Open to Teams | ||||||||||||||
| 8:15 – 9:00 | Check-in, Inspections, Practice Fields Open | ||||||||||||||
| 8:45 – 9:00 | Drivers Meeting, Match Schedule distribution | ||||||||||||||
| 9:00 – 2:00 | Skills Field Open (closed for lunch) | ||||||||||||||
| 9:00 – 9:30 | Practice Matches | ||||||||||||||
| 9:30 – 11:45 | Qualifications Matches | ||||||||||||||
| 11:45 - 12:45 | Lunch Break - Skills Fields Closed during lunch | ||||||||||||||
| 12:45 – 2:00 | Qualifications Matches | ||||||||||||||
| 2:00 – 2:15 | Alliance Selection | ||||||||||||||
| 2:30 - 4:00 | Finals and Awards | ||||||||||||||
| 4:00 - 5:00 | Cleanup | ||||||||||||||
Volunteer
Please use this link to volunteer: https://signup.com/go/SBKsyQc
Emergency/Bad Weather Policy
An email will be sent to each team's primary and secondary POC in the event of bad weather. Teams should note that Northern Virginia area weather may differ from other parts of Virginia and should plan accordingly. This tournament will be cancelled only if The Potomac School closes due to weather. Teams that choose not to attend due to weather will not receive a refund.
Refund and Payment Policies
If the Event Partner cancels the event:
- To cover processing fees and expenses leading up to the tournament, the refund will be $80.
If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
- No refund will be issued.
Unpaid teams will be put on the waitlist November 30, 2025, unless payment has been arranged via email with the EP, Brian McCarthy.
Judging Format
No Judging