Agenda

7:30 AM - Doors Open

7:45 AM - Volunteer Training

8:00 AM - Inspection Table Open 

9:00 AM - Inspection Table Closes

9:15 AM - Event Meeting

9:30 AM - 12 PM Qualification Matches / Judging Interviews in Pits / Skills Fields open

12:00 - 12:45 Lunch Break

12:45 PM Qualification Matches Resume / Skills fields open

3:00 PM Alliance Selection

3:15 PM Eliminations

4:30 Award Ceremony

Judging Note:

• Judging interviews will be in-person, in the pits. Physical notebooks must be submitted at sign-in. Notebooks will not be accepted once qualifying matches begin. Digital notebooks will NOT be accepted.

Skills Notes:

• Skills runs will begin after the completion of the event meeting, estimated at 9:30 am.
• Skills will end 15 minutes  before the end of qualification matches (approximately 2:30 pm) to give the judges a chance to incorporate skills results.
• Close time is a hard deadline. The team(s) on the skills fields at closing time will be the last runs of the day. Those in line will not run.

Volunteer

Volunteers are always welcome. We offer a complimentary breakfast, lunch, and a certificate of community service hours. Experts in engineering and robotics are always welcome, but anyone can help. We have roles for volunteers of all ability levels.

Contact: [email protected]

Emergency/Bad Weather Policy

In the event of severe inclement weather or other emergency, the event partner will coordinate with the school district and building administrators to decide as early as possible about any potential delay or cancellation of the event.

Any delay or cancellation will be posted on the RobotEvents.com website, and the event host will contact by text/email all attending teams as early as possible.

The tentative reschedule date is TBD

Refund and Payment Policies

If the Event Partner cancels the event: 

In the event of severe inclement weather or other emergency resulting in the cancellation of the event, the event partner will attempt to reschedule. If the new event date does not work for you, then a full refund of the portion of the registration fee received by the event partner will be issued via check.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Refund requests for any reason other than event cancellation must be received by January 9, 2026, in writing or by email.

Requests received after January 9, 2026, will be contingent upon a new team replacing the withdrawn team. All refunds will be issued via check.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.