Agenda

January 17, 2026

1:00 pm – 5:30 pm — Inspection and Skills
(By appointment. Teams need to email the event partner to arrange a 1-hour time slot for inspection and skills. Teams may still participate in the January 18th skills runs.)

January 18, 2026 (Tentative and subject to change)

9:00 am — Doors Open
9:00 am – 9:45 am — Check-in and Inspection
9:30 am – 12:00 pm — Skills Runs and Judging
12:00 pm – 12:30 pm — Lunch
Lunch is provided at a cost of 10 CAD per person. Teams may also bring their own lunch.
12:30 pm – 4:30 pm — Qualification Matches
4:30 pm – 4:45 pm — Alliance Selection
4:45 pm – 5:30 pm — Finals Matches
5:30 pm – 5:45 pm — Awards

Volunteer

This event requires volunteers and there are many roles available at the events. Please refer to the following information listed on the REC website. 

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Skills:

• Ability to review field diagrams to place game objects in correct locations on the competition field

• Move quickly around the field

• Good listening skills

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with VRC & VIQC parts is helpful, but not mandatory.

Skills:

• Collaborate with others as a team

• Attention to detail

• Follow inspection checklist

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be an adult for all VRC events. Must be at least 16 for local VIQC events. Must be an adult for any VIQC event that qualifies for the VEX World Championship.

Skills:

• Attention to detail

• Impartiality

• Communicate effectively

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience required.

Skills:

• Communicate effectively

• Attention to detail

• Stay organized in fast-paced environment

• Follow instructions

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.

Skills:

• Apply knowledge of the game and rules and be impartial

• Attention to detail

• Work effectively as a member of a team

• Interact positively with students

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail

• Communicate effectively

• Comfortable using a computer

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, direct volunteers to appropriate locations. Answer basic questions about the facility and event. Can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail

• Communicate effectively

• Comfortable using a computer

Please contact [email protected]

Emergency/Bad Weather Policy

In the event of a cancellation, all registered participants will be notified and an update will be posted on RobotEvents.com.  Please make sure all your contact information is update in Robot Events.

You can also contact Roboplanet directly. 

Contact: [email protected] 

Phone: 778-636-6555

Refund and Payment Policies

• Full refunds will be issued if the event is canceled due to unforeseen circumstances (force majeure).

• Teams that cancel at least one week prior to the event date are eligible for a full refund of the registration fee.

• Cancellations made within one week of the event date are not eligible for a refund, and the full event fee will be charged.

Thank you for your understanding and cooperation.

Judging Format

In-Person Judging - The Team Interviews will be in-person the day of the event.

Digital submission of Engineering notebooks.

Engineering notebooks will be submitted online via the link in their Robotevents team profile account due by December 26th, 2025,  9:00 AM