Agenda

Event Details:

• Date: October 18th, November 8th, December 6th, Jan 24th

•  Check-in at 7 for MS 1, after check-in and inspection, students will start on matches, PPR provides one pizza per team. The schedule will be the same as last year, with MS 1 alternating with MS 2. MS 1 will start with matches, and MS 2 will start with Skills. We will probably be out of there by 12, but timing will be dependent on teams getting through their matches and the Tournament Manager software functioning well. We have Mack again this year, so we have the best chance of staying on schedule. As you all know, with the number of teams we run, you will be on time or the match will run without your team. We will set up remote initial judging with appointment slots on Signup Genius.

Volunteer

Please help

https://www.signupgenius.com/go/10C054FACAE29ABF8C34-57533950-volunteers#/

If you know anyone who can help with setup or teardown, please contact Amanda Huber at 719-237-1450. Compensation is provided for that role. 

Emergency/Bad Weather Policy

Pikes Peak Robotics – Emergency Weather Policy

Pikes Peak Robotics events are held rain, snow, or shine. We make every effort to proceed with events as scheduled, regardless of weather conditions. Because venue availability is extremely limited, rescheduling is difficult.

We understand that weather conditions vary across Colorado, and we trust coaches to make the best decisions for the safety of their teams and families. If a team is unable to attend due to hazardous travel conditions in their area, we ask that the coach notify us as soon as possible.

Please note: Refunds will not be issued unless Pikes Peak Robotics cancels the event. In the rare event of a cancellation, we will notify all registered teams as quickly as possible and provide further instructions.

Refund and Payment Policies

If the Event Partner cancels the event: Refunds will be issued minus the processing and RECF $10 fee. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: No Refunds

Health and Safety Policies

Health & Safety Policies (RECF Standards)

To ensure everyone has a safe, fun, and respectful experience, all participants must follow the Robotics Education & Competition Foundation (RECF) health & safety procedures:

Venue & First Aid

• Please know the location of First Aid stations and emergency safety devices at the venue V5RCVIQRC. Amanda Huber, an Event Partner, will have a first aid kit at the Tournament Manager table in the middle of the big gym.
   

• Designate at least one adult per team to oversee safety during the event V5RCVIQRC.
   

Pit Area Guidelines

• Keep your pit area clean and free of hazards—no trip clutter, loose parts, or tools left out .
   

• Tools, sharp objects, and charging equipment must be safely stored and only used in your designated pit area—not in aisles or walkways V5RCVIQRC.
   

• Appropriate closed-toe shoes are required. Open-toed shoes and sandals are strongly discouraged V5RCVIQRC.
   

Robot Safety

• Be cautious of pinch points and sharp edges when working on or operating your robot.  .
   

• Eye protection (safety glasses) is strongly recommended anytime drills or rotational tools are used, and required for all drive-team members on the field V5RC.
   

Conduct & Behavior

• RECF’s Code of Conduct applies to all participants, including students, coaches, parents, volunteers, and spectators. Teams should uphold honesty, integrity, maturity, respect, and fairness throughout the event V5RC.
   

• Running, pushing, behavior is not allowed even if joking around V5RCVIQRC.
   

External Safety & Youth Protection

• When arriving and departing the venue, students should travel in groups,and be aware of traffic flow and walking paths V5RCVIQRC.
   

All adult volunteers, coaches, and mentors must comply with the RECF Youth Protection Policy, including maintaining professional boundaries and undergoing required background screenings if applicable VIQRC.

Judging Format

•  All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents.  Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date. Engineering notebooks will be submitted digitally by midnight, December 12th in PDF format. No exceptions. Initial judging will be done remotely with a signup Genius with available dates going out December 1st.