General Info

Thank you for signing up for our event. Please check the website as the event date approaches for updates to the event.

Please be flexible as our agenda is tentative and subject to change. In the meantime, if you have any questions, please email [email protected].

Agenda: This event will take place later than usual due to the Gluckstadt Christmas Parade the morning of the event.

Saturday, December 13

• 12:00 pm—Doors open
• 12:30 pm—Team meeting
• 12:45 pm—Inspection, interviews and skills begin
• 3:00 pm—Inspection, interviews and skills end
• 3:15 pm—Qualification matches begin
• 6:30 pm—Alliance selection
• 7:00 pm—Finals begin
• 8:30 pm—Awards

Location: The event will be held at Germantown High School located at 409 Calhoun Station Parkway in Madison.

Volunteers: Please consider volunteering at our event by clicking HERE. You are welcome to share this link with parents, family and friends.

Concessions: Concessions will be available.

Consent Forms: All participants must have a Participant Release Form on file. It is the responsibility of the Team’s Primary Contact to make sure this occurs. A link to the instructions on how to submit a Participant Release Form is found HERE.

Digital Notebook: A digital Engineering Notebook (or scanned copy of a written notebook) must be submitted to qualify for the Excellence Award and Design Award. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. Notebooks must be submitted by 5:00 pm on Friday, December 5 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation RSM. Details on this process are given in the Judge Guide Addendum.

Inspection: Inspection is scheduled first thing in the morning. All teams must pass inspection to be allowed to compete in either skills or qualification matches. Please be prepared and ensure that your robot will pass inspection BEFORE the competition by reviewing the INSPECTION CHECKLIST.

Interviews: All teams will be interviewed in-person at the event. Judges will come to interview teams in the morning prior to qualification matches and will leave a note at your table if they miss you. Please leave a representative at your pit area at all times so they can come get you when the judges are ready for your team. 

Tournament: Teams should carefully review the GAME MANUAL. Know the rules!!

Payment is due two weeks after a team is registered or immediately if after November 30 unless other arrangements are made with the EP.  All teams not paid after two weeks of registration will be moved to the waitlist and may be added back in, IF there is still room on the roster. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

If you have any questions or issues prior to the day of the event, please feel free to contact Jennifer Richardson by email at [email protected] or by phone at 601.259.4381.

Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Skills Challenge Offered for VURC/VAIRC teams: No