VEX Events
 
VEX Robotics

V5RC Robotics Competition - Gearing Up @ Region 5 Scrimmage

Date
20-Sep-2025 Add to Calendar
Event Code
RE-V5RC-25-1498
Program
VEX V5 Robotics Competition
Event Type
Open Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
24
Spots Open
4
Event Region
Louisiana
Max Registrations per Organization
4
Standard Registration Opens
25-Aug-2025 12:00 EDT
Registration Deadline
12-Sep-2025 12:00 EDT
Payment Deadline
12-Sep-2025 12:00 EDT
Price
FREE
This event is closed to registration because:
  • It is past the registration deadline.

General Info

This is a scrimmage to get our students and coaches familiar with vex tournaments. Don't stress, because this is an early season scrimmage, bots aren't expected to be perfect. 

1.  Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found here. 

2. Check the official VEX forums for rule updates and changes. 

3. Carefully read all of the information contained in the tournament posting on RobotEvents.com 

4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget. 

  • Goggles/Safety Glasses 

  • Spare parts & tools 

  • Batteries and chargers 

  • Programming cable 

  • Power strip 

  • Laptop computer 

  • Engineering notebook (if you have one, helpful for Judges, Design and Excellence Awards ) 

  • Banners and other decorations for your team pit 

  • Giveaways if you have them 

5. Be sure to read 101 Things You Should Know Before Your First VEX Tournament.  

6. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby as the venue is a very tight fit. Also, remember no grinding or other actions that create sparks. 

7. Understand how the game will be played. VEX participants are more than welcome to watch the referee training videos before they attend a tournament. 

8. Read through the Robot troubleshooting guide. 


Grade Level: All

Skills Challenge Offered: No

Judging Format: No Judging

Skills Challenge Offered for VURC/VAIRC teams: No

Event Dates & Locations

Date: 20-Sep-2025

Venue/Location:
1509 Enterprise Blvd
1509 Enterprise Boulevard
Lake Charles, Louisiana 70601
United States

Contact the Event Partner

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Agenda

7:00 am - Volunteers arrive 

7:30 am - Doors open to public and coaches/teams 

7:30 am to 8:45 am - Event Check-In/Registration/Inspection 

9:00 am - Opening Ceremonies 

9:30 am to 12:00 pm - Matches Start 

12:00 pm to 1:00 pm - Lunch Break 

1:00 pm  Matches continue 

3:00 pm - Alliance Selection/Finals/Awards 

4:00 pm - Venue Closes 

Volunteer

Event volunteers are the heart and soul of VEX competitions.  

We rely on Referees to keep things fair, Emcees to keep things exciting, and Queuers to keep things on schedule! Volunteering at a VEX competition is easy to learn, fun to do, and rewarding for everyone involved. 

Please click on the link below for more information on volunteer roles. 

Volunteer Roles Available – REC Library (roboticseducation.org) 

 

Volunteers are needed and appreciated. Individuals or teams wishing to volunteer, please contact the Michael Hardy at [email protected] 

Each team will be required to supply at least one adult volunteer and 1 student to help reset fields. (shifts may be available depending on the job) 

 

If you have someone that wants to get certified or trained for ref, judge, or scorekeeper ref, let me know and we can set up training sessions. 

 

Emergency/Bad Weather Policy

In the event of an emergency or bad weather, the event may be cancelled. 

In any event, teams will be contacted as soon as possible with the information. The event partner will contact teams if the event must be postponed. Teams should make sure their contact information is up to date and includes both school and non-school phone numbers. 

Please check your email the day before and the morning of the tournament (before leaving). 

Refund and Payment Policies

There will be no refunds unless the entire tournament is cancelled. 

 

If the Event Partner cancels the event:  

Team contacts will be notified about how to receive a refund 

 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Teams must complete payment within two weeks of registering, if payment is completed and a team cannot make it no refund will be given.  

**If you have to cancel last minute please let us know in case we need to adjust the rosters or schedule. 

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply. Please see the Remote Judging section of the Guide to Judging for more information.

  • No Judging